Payroll Specialist

Westlake Dermatology is one of the largest dermatology, cosmetic surgery, and dermatopathology group practices based in Austin Texas, with the current expansion of clinic spaces in Houston, Dallas, and San Antonio. Westlake Dermatology is looking to hire a Payroll specialist to assist with biweekly payroll, assisting both the HR and Accounting teams.

Responsibilities and Duties:  

•  Process bi-weekly multi-state payroll for salaried and hourly employees and ensure the overall accuracy of employee data. 
•  Schedule, prepare, open, balance, audit, close, and finalize all payroll cycles in a team environment. 
•  Preps and imports pay data files into the payroll system. 
•  Process and peer audit employee payroll data, payments, and hours. 
•  Verify and reconcile wages and hours from UltiPro systems. 
•  Calculate and process timecards and corrections. 
•  System record maintenance including new hire setup, tax form processing, timekeeping input, benefits setup, terminations, garnishments, and other functions. 
•  Audit off-cycle manual checks. 
•  Process leaves of absence and terminations with accuracy according to state laws. Understand and minimize penalty pay. 
•  Review and respond timely to tickets, telephone calls, e-mails, and mail. 
•  Administration functions include filing, working reports, record keeping, and communication. 
•  Establish and maintain close relationships with HR assisting them with payroll inquiries. 
•  Interpret payroll policies and procedures to company employees of all levels. 
•  Establish and maintain corporative team working relationships. 
•  Research and process uncashed checks for escheatment reporting purposes.  
•  Completes payroll processing (start to finish) to include verify HR data input from Personnel Action Forms, deduction authorizations, calculate mid-cycle salary changes, data entry for W-4 Forms, Direct Deposit Authorization forms, and other supplemental earnings and paycheck distribution. 
•  Preps and imports pay data files into the payroll system. 
•  Resets employee and/or supervisor timekeeping system passwords.  
•  Generates and reconciles reports each pay cycle, then submits online to appropriate agencies via the appropriate website. 
•  Runs payroll reports for reconciliation purposes. 
•  Assists with creation/updates to payroll procedures. 
•  Maintains files in an organized manner, which includes labeling and filing in appropriate folders. 
•  Works with Finance team members to ensure data is booked correctly from the payroll system. 
•  Answers incoming phone calls and emails regarding payroll questions. 
•  Assists employees with timekeeper Time Stamp issues. 
•  Assist with completion of timekeeping system audits and reports findings to Payroll Manager. 

Qualifications: 

•  Bachelor’s degree or CPP (Certified Payroll Professional) preferred. 
•  Minimum 1-3 year’s recent hands-on US payroll experience required. 
•  Knowledge of UltiPro and Kronos strongly preferred. 
•  Strong Excel, Windows, and Google Doc skills required. 
•  High-level understanding of system and how they interface. 
•  Ability to multi-task. 
•  Strong interpersonal, organizational, oral, and written communication skills required. 
•  Detail oriented. 
•  Strong organizational skills. 
•  Strong analytical skills with an ability to detect inconsistencies in data. 
•  Skill in analyzing and interpreting financial records. 
•  Ability to work with minimal supervision. 
•  Experience with audit procedures, tax, and accounting practices is preferred. 
•  Understand how to interpret company policies and procedures. 
•  Knowledge of the functions of a multi-state payroll environment. 
•  Communicate with correct spelling, grammar, and punctuation. 
•  Deal tactfully and courteously with employees and other staff. 
•  Maintain confidential information when required by legal and ethical standards of professionalism to ensure privacy of employee records. 
•  Adaptable to rapidly changing systems and environment. 
•  Knowledge of payroll rules and regulations. 
•  Ability to handle multiple projects simultaneously 
•  Excellent customer service skills. 
•  Excellent interpersonal & problem solving skills. 
•  Ability to work in a team environment (will be working with HR and Accounting). 
•  Ability to align own actions with those of other team members committed to common goals. 
•  Excellent computer and keyboarding skills, including familiarity with Windows and Mac OS 
•  Ability to organize thoughts and ideas into understandable terminology. 
•  Ability to apply common sense in performing job. 
•  Ability to perform data entry with high degree of accuracy within tight deadlines. 

Education: Bachelors degree or CPP (Certified Payroll Professional)   

Preferred Education but not required: 

•  Accounting-related associates degree or equivalent work experience 
   

Experience: Preferred but not required  

•  1-2 Years of payroll processing experience 
•  1-2 Year working with UKG/Ultipro/Kronos 
•  Advanced MS Office Skills (Word, Excel, Outlook) 

Benefits:   401K available after 1 year of employment . Employee discounts on products and services 

Pay Range: Starting at $26, depending on experience