Accounts Payable Clerk

Summary

WG Roe & Sons is a 3rd generation family owned grower and packer of citrus, with a focus on our proprietary varieties of craft cultivated tangerines.

We are looking for an Accounts Payable Clerk to join our office team. The successful candidate will be responsible for processing invoices, reconciling accounts, and ensuring that payments are made in a timely manner. The ideal candidate will have excellent organizational skills, be able to multitask and prioritize tasks, have a strong attention to detail and be system savvy. We use an automated AI Accounts Payable processing tools to streamline the process and insure accuracy and efficiency. We are looking for someone who is reliable, self-motivated, and able to work independently with minimal supervision.

Responsibilities:

• Process invoices and payments accurately and in a timely manner.
• Batching and scanning all invoices into the A/P approval system.
• Routing invoices to appropriate approvers within the company to gather necessary information.
• Accurately review and matching of invoice support to ensure accurate vendor invoice payments.
• Code invoice to appropriate expense account and departments.
• Onboarding new vendors, ensuring proper vendor packets are collected and maintained.
• Reconcile vendor statements.
• Respond to inquiries from vendors and internal departments.
• Ensure compliance with company policies and procedures.
• Communicate with vendors to resolve discrepancies.
• Assist with month-end closing activities.
• Selecting invoices for weekly check runs to ensure timely and accurate payments within company policies and vendor terms.
• Assist with daily bank reconciliations.
• Other duties and responsibilities related to the nature of the job may be assigned on a temporary or permanent basis as needed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required.

• Associate’s Degree or an equivalent combination of education, training, and experience may substitute for education requirements.
• Intermediate to advanced Excel Skills and proficient with MS office.
• A high degree of comfort with technology and multiple applications.
• Excellent organizational and time management skills.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Previous accounting experience and excellent written and verbal communication skills.
• Knowledge of basic accounting math and accurate in data entry and data research with 10-key operation experience.
• Ability to read and interpret documents such as new vendor forms, purchase orders, receiving documents, vendor statements and invoices.
• Strong ability and skill to follow-up, attention to detail and organization.
• Calm demeanor under pressure.
• Ability to prioritize and meet deadlines/deliverables.
• Must be able to maintain confidentiality of sensitive and/or protected information.
• Other duties and responsibilities related to the nature of the job may be assigned on a temporary or permanent basis as needed.

Physical Environment

• Lift up to 10 lbs. and occasionally lift and/or move up to 25 lbs.
• Ability to sit and stand for extended periods of time

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $18 - $20