Matter Intake Coordinator

Since its founding in 1975, Whiteman Osterman & Hanna LLP has grown to become the largest, and one of the most well-respected law firms in the Capital Region. We have a diverse practice that goes beyond the conventional, fostering new ideas and approaches.
We are currently seeking an a motivated, articulate, detail-oriented, conscientious individual who enjoys providing outstanding customer service, and wishes to advance their office skills in a professional environment to join our team as a Matter Intake Coordinator.
The Role:
You will be part of the Firm Operations team with varying duties including but not limited to:

• Daily oversight of the conflict checking requests
• Searching the internal firm databases to identify any conflicts of interest for all client matters
• Assist with coordination of vendor training classes for online resources
• Process and scan library and records invoices
• Place book orders and update library catalog
• Contact vendors regarding subscription questions or cancellations
• Provide back-up to the records department and assist with file deliveries from office storage

Skills Needed for Success:

• Familiarity with the Microsoft Office Suite
• Legal database experience (preferred)
• Ability to multi-task
• Willingness to assist others
• High attention to detail

Required:

• Applicable College degree
• Prior intake or conflict check experience (preferred)

Why Whiteman Osterman & Hanna LLP?:

• A generous benefit offering package including:
• Medical
• Dental
• 401(k) with company match and profit-sharing options
• Generous time off package
• Corporate discounts to various businesses
• Opportunities to support and be active in the community
• And more!

In addition to Whiteman Osterman & Hanna’s depth of legal knowledge, we are dedicated to creating a positive and rewarding work environment for all employees – attorneys and staff alike. Our focus has always been to make our Firm, family-friendly. No matter the position at the Firm, Whiteman Osterman & Hanna treats everyone as colleagues rather than subordinates. We hold many events for our employees and their families and have activities in the office throughout the year to help make the work environment more enjoyable.
If this sounds like the right opportunity, we invite you to apply to join our team!
Whiteman Osterman & Hanna LLP is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals, and in which employment decisions are merit-based and made without discrimination on the basis of race, creed, color, gender or sex, national origin, disability, sexual orientation, gender identity, age, religion, pregnancy, protected activity, veteran status, marital status, citizenship, genetic information, predisposition or carrier status, or any other characteristic protected by law.

Location: Albany Office:

One Commerce Plaza

99 Washington Avenue
Albany,NY 12260

Corporate Woods Office:

20 Corporate Woods Blvd

Suite 500

Albany,NY 12211, Albany, NY 12260

Job Type: Full-time