Administrative secretary

Widener University Delaware Law School is currently seeking an Administrative Secretary in the Career Development Office (CDO) in Wilmington, DE.

Our mission is to provide our students and alumni with high quality career counseling, services, and programming which will prepare them to succeed in a competitive marketplace.

Reporting to the Assistant Dean, this role provides support for key career programming and services for law, paralegal, LL.

M., and Masters in Jurisprudence (M.J.) students and graduates. Our office seeks a professional, personable, and highly organized individual with strong attention to detail and multi-tasking skills.

In addition, as this role interacts significantly with the students, alumni, employers, and faculty, strong verbal and written communication skills are required.

DUTIES AND RESPONSIBILITIES (including, but not limited to) :

Essential Duties :

• Monitors and responds to office email / phone calls from the courts, employers, students, and graduates.
• Communicates with employers to promote the CDO's job posting services and on / off campus (OCI) recruitment programs.
• Processes / approves employer job postings and registrations for OCI in the Symplicity database.
• Assists with the administration of the Fall and Spring OCI programs including inviting legal employers, processing employer registrations, following up with employers, ensuring employer receipt of student applications, and trouble-shooting during in-person or virtual interviewing days.
• As part of the CDO's American Bar Association (ABA) compliance responsibilities, facilitates the collection of student employment data, maintains basic understanding ABA reporting requirements, and performs entry of at-graduation and 10-month employment data into Symplicity database.
• Plays an integral role in the 1L mentoring program including updating communications to invite potential mentors and mentees, assisting the Assistant Dean with matching of mentors with mentees, and communicating matches to participants.
• Performs research to update employer contact information in Symplicity.
• Assists with student scheduling of career counseling appointments.
• Drafts emails to students and graduates promoting job opportunities in our Symplicity job bank, external job fairs, or career events.
• Orders office supplies and ensures maintenance of office equipment.
• Develops, organizes, and maintains departmental files.

Secondary responsibilities :

Performs other job-related duties as assigned or directed.

MINIMUM QUALIFICATIONS (education / training and experience required) :

Required :

• Associate's degree
• Minimum 3 years of secretarial / administrative experience in an office environment supporting senior level staff.
• Professional presence to respond to first-level employer contacts as a representative of the university.
• Strong oral and written communication skills.
• Strong organizational skills and attention to detail; flexible and able to handle several tasks simultaneously.
• Ability to take initiative in order to complete projects in a timely fashion
• Ability to comfortably navigate multiple technology platforms and to learn new platforms as required.
• Strong proficiency with Microsoft Office Suite especially Outlook, Word, Excel, and PowerPoint.

Preferred :

• Bachelor's degree
• Minimum 5 years of secretarial / administrative experience in an office environment supporting senior level staff.
• Understanding of project management and / or event planning / coordination through work experience
• Previous experience in law-related office, legal industry, or human resources

PHYSICAL REQUIREMENTS AND / OR UNUSUAL HOURS :

Occasional standing, walking, or climbing stairs.

Qualified candidates must submit resume and cover letter for consideration. Incomplete applications will not be considered.

Only those selected to interview will be contacted.

Widener University is committed to fostering an inclusive community in which faculty, staff, and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive.

We are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or status as a protected veteran.

Some positions may be eligible for a hybrid or remote work arrangement that may include a partially or fully remote work location, consistent with Widener's Flexible Work policy.

Widener University, an independent, metropolitan, doctoral-intensive university, connects curricula to social issues through civic engagement.

Dynamic teaching, active scholarship, personal attention and experiential learning are key components of the Widener Experience.

Located in Chester, PA, Widener's main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington.

For more information about the university, please visit our website at www.widener.edu.

EOE M / F / V / D

Last updated : 2024-02-25