Account Payable Specialist

Job Description:

WideOrbit is looking for an experienced Accounts Payable Specialist who can make an immediate impact and enjoys working in a fast paced, dynamic environment. In this role, you will be responsible for the full cycle accounts payable including invoice and expense report review, GL account coding, entry into financial system, posting and payment. If you have a high degree of accuracy, a great attention to detail, excellent communication skills, and enjoy working across all levels of employees and departments, this could be the role for you!

Here is what success will look like:

• Maintain vendor documentation in accordance with government tax standards and company policy.
• Analyze and review all invoices for appropriate documentation, track invoices and obtain approvals via MS Dynamics invoice workflow, enter into general ledger, and pay.
• Prioritize invoices according to payment terms.
• Process check and ACH payment requests.
• Assist in review of employee expense reports and credit card bills, including monitoring employee cards, bills, and credit limits, and following up with employees for receipts and documentation when needed.
• Respond to vendor and employee expense report inquiries.
• Provide support in getting all invoices entered for month end closing and creation of end of month reports.
• Support external audits.
• Maintain files and documentation thoroughly and accurately.
• Assist with other projects and reconciliations as needed.

To thrive in this role, we’re looking for:

• Bachelor’s degree (or combination of equivalent work experience, training and education) ideally in Accounting, Business Administration or Finance
• 3 years of experience in accounts payable and/or accounting
• Experience with employee expense report processing, substantiation, and reconciliation
• Experience in vendor management, invoice approval processes, as well as making payments and managing payment terms.
• Experience working with multiple company/legal entity ledgers within the same application.
• Foreign exchange and multiple currency exposure a plus.
• Ability to interface with all level of employees and departments to ensure timely and accurate account reconciliation & substantiation of expenses.
• Experience with accounting software such as; Microsoft Dynamics 365 or similar ERP’s.
• Experience with automated accounts payable solutions (purchasing, invoice and expense reporting).
• Ability to provide information and answer accounts payable -related questions for the monthly close process.
• Computer proficiency in Microsoft Word, Excel, and Outlook.
• Strong analytical and problem-solving abilities.
• Confident, professional, and effective communicator (both verbally and in written form) that is clear, concise, and articulate.
• Accustomed to working independently, making decisions with little supervision or direction with a “can-do, make-it-happen” attitude while adhering to deadlines.
• Exceptional attention to detail, a passion for organization, follow through, and ability to multi-task projects to completion.
• Ability to take initiative, think on your feet, and make well thought through and fast decisions.

*WideOrbit mandates Covid vaccination, with accommodation for religious or medical reasons in accordance with law.

Location:

This position is based in our San Francisco office.