What are the responsibilities and job description for the Assistant Controller position at Willamette University?
Posting Number: R0004436
Location: Salem Campus
Attention Current Willamette University Employees: In order to apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.
Instructions for Applicants:
Please read the following carefully before beginning the online application process.
To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments - listed at the bottom of the page - must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.
Position Summary:
The Assistant Controller is responsible for most federal compliance reporting, certain reconciliations, assisting with year-end close and annual audit, supervising the Student Accounts and Cashier employees, and performing various other accounting functions.
Reasonable Accommodations Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
JOB DESCRIPTION
MINIMUM QUALIFICATIONS
Preferred Qualifications
Applications will be reviewed on a rolling basis as received until the position is filled.
All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.
You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:
Incomplete applications will not be considered.
Typical work schedule
Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.jeid-314498c346360f4682f04f0c88e285c1
Location: Salem Campus
Attention Current Willamette University Employees: In order to apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.
Instructions for Applicants:
Please read the following carefully before beginning the online application process.
To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments - listed at the bottom of the page - must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.
Position Summary:
The Assistant Controller is responsible for most federal compliance reporting, certain reconciliations, assisting with year-end close and annual audit, supervising the Student Accounts and Cashier employees, and performing various other accounting functions.
Reasonable Accommodations Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
JOB DESCRIPTION
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Works with accounting firm to complete the annual 990 and 990T tax forms
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Prepares and issues all 1098-T tax forms each winter.
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Works with controller to prepare for annual financial statement audit
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Prepares various annual compliance filings
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Supervises Student Accounts & Cashier employees
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Manages PCI compliance for all merchant services accounts at the university
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Reconciles all bank accounts
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Manages unclaimed property processes
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Performs reconciliations and journal entries for month-end close and year-end close
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Imports gift files to the general ledger and reconciles the general ledger to Raiser's Edge
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Manages and reconciles Student Loan program
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Performs all accounting functions for Willamette Angel Fund
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS
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Bachelor's or Master's degree in accounting or related field.
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Three years' experience in position dealing with financial, budgetary, and accounting procedures.
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Strong proficiency with administrative/financial systems, Microsoft Excel, Adobe Acrobat, and other productivity tools.
- Strong written and oral communication, interpersonal and customer service skills.
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Strong organizational, analytical and problem-solving skills.
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Ability to thrive in a paperless office environment.
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Ability to meet deadlines and balance competing priorities.
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Capacity to work independently and as a member of a team.
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Strong attention to detail
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Fluency in technology with desire to seek out ways to use technology more effectively in performance of job duties.
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Ability to exert leadership in the implementation of new systems and improved business processes.
- Ability to work independently as well as to establish and maintain harmonious relations with staff, faculty, students, and parents.
Preferred Qualifications
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CPA license
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Five or more years of additional experience
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Experience in a supervisory or management role
- Experience working in public accounting or higher education
Applications will be reviewed on a rolling basis as received until the position is filled.
All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.
You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:
-
Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
- Current Resume
Incomplete applications will not be considered.
Typical work schedule
Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.jeid-314498c346360f4682f04f0c88e285c1
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