Data Acquisition, Integrity & Metrics Assistant

Become a Bearcat! Willamette University, founded in 1842, is a nationally recognized liberal arts school with graduate programs in business and law. WU has earned a national reputation for its academic standards and exemplary citizenship, values that have defined the culture of this campus for more than 160 years. Willamette University's motto, “Not unto ourselves alone are we born,” captures the essence of our distinguished university. It speaks to our commitment to community service, to the extraordinary collaboration between faculty and students, and to the tradition of service and civic engagement that is typical of our alumni. Willamette University is situated in the heart of the Willamette Valley and Oregon Wine Country, Salem is Oregon’s capital city, boasting a mild climate and high quality of life. Our prime location affords us ready access to the Oregon Coast, the Cascade Mountains and a wide range of recreational opportunities. Salem’s local attractions are complemented by those of nearby urban, cultural and academic centers in Portland, Corvallis, and Eugene – all within an hour’s drive of the of our beautiful campus. Oregon is home to great food and wine and some of the nation’s most beautiful scenery. Salem is the perfect community in which to live and raise a family. Willamette University Values Diversity: Employment at Willamette University means being part of a community that values education and its impact on the world is friendly, supportive, and increasingly diverse. Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically underrepresented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives, and backgrounds. Questions or Need Assistance: If you need assistance applying for a job, please contact our HR Department, human-resources@willamette.edu or call us at 503-370-6210. Attention Current Willamette University Employees: In order to apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet. Instructions for Applicants: Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application. Position Summary: Reporting to the Director of Advancement Data Analysis and Systems, the Data Acquisition, Integrity & Metrics Assistant helps ensure the highest quality experience for Willamette alumni and supporters through contributing to top quality data by performing database maintenance tasks, including research, data entry, data verification using the Advancement database of record (The Raiser's Edge) and other research tools according to established procedures. In particular, this position will play a key role in clean up and data transformation for a database merger and follow-on work. The Data Acquisition, Integrity & Metrics Assistant contributes to an accurate database through clean-up, maintenance, research and auditing of data. The position cross trains with the Data Entry Specialist in Gift Processing to build skills redundancy and prevent single point of failure issues. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Job Duties: Data entry of demographic changes received from varied sources (returned mail, Alumni community updates, bulk lists, Development staff) Assist in processing large datasets for data integrity projects Contribute to consistent high quality data through audits, clean-up, data transformation, data entry and other routine maintenance and special data projects Maintain data accuracy and integrity through data verification, data audits, simple research, and data entry tasks Scan and file receipts and acknowledgments, news articles, obituaries, weddings & births Carry out multiple tasks and meet deadlines Follow instructions furnished in verbal or written format Participate as a member of the Advancement Strategy & Operations team in team meetings or ad hoc discussions With the support and coaching of the Advancement Strategy & Operations leadership, recruit, train, and assign projects to student workers Communicate and follow up with our partners (within Advancement, across campus, and third party organizations) on inquiries about data and data requests in a timely manner Maintain the confidentiality of all activities within the organization Assist as needed with other Institutional Advancement activities such as events, meetings and site visits MINIMUM QUALIFICATIONS Any combination of education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Familiarity with MS Office, with an emphasis on MS Excel Familiarity with G-Suite, with an emphasis on Google Docs and Google Sheets Interact and maintain good working relationships with individuals of varying social and cultural backgrounds Communicate efficiently and effectively both verbally and in writing Demonstrated experience in detail oriented data entry & data validation tasks; cares about data accuracy & validity, understands and upholds importance of data as a foundation for relationship management in support of the University’s mission Must be proficient in Microsoft Office Suite and G Suite/Google skills, with solid skills in Excel Able to maintain confidential information, navigate relationships with finesse, and work to the highest ethical standards as outlined by the Council for Advancement and Support of Education (CASE) Attendance and punctuality, sense of humor, and a positive team-oriented attitude are highly valued Ability to work occasional evenings and weekends for signature events and activities including Alumni Reunion Weekend Excellent communication skills Highly organized; detail-oriented; an independent thinker capable of prioritizing daily, weekly, and monthly tasks, and completing them with basic direction Comfortable with the use of technology, especially spreadsheets Ability to communicate effectively and to produce clear, concise, compelling, donor-centered and detail-oriented communications and materials Past experience in a higher education or non-profit setting preferred Salary: $17.39 per hour Typical Work Schedule: Monday - Friday, 8 am - 5 pm All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position. You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume: Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis Current Resume Applications will be reviewed on a rolling basis and continue until the position is filled. Incomplete applications will not be considered.

Salary : $17 - $0