What are the responsibilities and job description for the Program Administrative Assistant position at Willdan?
Willdan Lighting and Electric (WLE), a subsidiary of Willdan, is seeking a Program Administrative Assistant in Maryland. The individual in this role will further the relationship with the EmPOWER MD program implementor while assisting Energy Efficiency Auditors and the operations team in their day-to-day activities.
Essential Duties and Responsibilities
- Support Sales and Operations Manager with daily operations and provide administrative support for both office and field Energy Efficiency Auditors with lead generation tracking, data entry, and process improvement.
- Verify customer's eligibility for programs.
- Generate reoccurring reports regarding sales and accounting.
- Maintain accurate data entry and monitoring with a strong attention to detail.
- Strong proficiency in Excel, including using: sum/division equations, = index, =match, =vlookup, and basic knowledge of pivot tables.
- Support management of operations pipeline, ensuring the installation of 90% of jobs within 90 days of sale.
- Aid in production as needed - support hiring subcontractors, ordering materials, preparing spec sheets, scheduling installations, ordering lifts and other equipment, addressing installation issues, and retrieving project documentation.
- Maintain and monitor sales tacking logs.
- Continuously maintain updated Certificates of Insurance, electrical licenses, and contracts.
- Monitor program payables and receivables, track invoices and payments, and create monthly reports on a project level.
Job Requirements / Qualifications
- 2-5 years of administrative experience.
- Self-motivated, accountable, responsive to requests, sales-oriented mentality.
- Sound business ethics, including the protection of proprietary and confidential information.
- Excellent verbal, interpersonal and written communication skills.
- Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel).
EEO Non-Discrimination and ADA Reasonable Accommodation Statement
Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.
Willdan Lighting & Electric participates in E-Verify.
