Accounting Administrator

About the Company

William S. Hein Co., & Inc., is a publishing company that proudly serves over 3,500 institutions in more than 150 countries. For decades, we have been dedicated to providing outstanding customer service and innovative solutions to the legal and general academic communities. Our commitment to excellence is reflected in our marquee product, HeinOnline, the largest image-based legal research database in the world.

HeinOnline offers more than 100 databases and over 200 million pages of content, making it the ultimate resource for legal professionals, scholars, and researchers. With its comprehensive collection of law journals, government publications, international treaties, case law, and more, HeinOnline empowers users to access unparalleled insights and conduct in-depth research with ease.

Employee Benefits

Here is a snapshot of the benefits offered to our employees:

• Competitive Salary and Bonus
• 401K/Profit Sharing Plan (typically 12-15%)
• Medical, Dental, and Vision Insurance (up to 100% paid for)
• Paid Time Off and Parental Paid Time Off
• Flexible Remote Work
• In-house chef that prepares breakfast, lunch, and take-home dinners
• Professional Development Opportunities
• Employee Committees to Join (DE&I, Events, Newsletter, etc.)
• Complementary Bus Pass
• And many, many more listed on the Career page of our website

The Position

As a member of our team at HeinOnline you will support the Controller by managing accounts receivable/payable and assisting with tax fillings and month/year-end close.

Responsibilities include, but are not limited to:

• Completing all aspects of accounts receivable; including processing payments, completing the daily deposit, making collection emails/calls, and processing billing adjustments.
• Reviewing and reconciling all purchase orders and verifying that POs have been completed accurately.
• Assisting with the monthly bank reconciliations.
• Processing journal entries.
• Assisting with the preparation of various accounting reports.
• Managing the ongoing application, collection, and processing of sales tax for each state.
• Processing all sales tax payments.
• Assisting with the preparation and mailing of all payments.
• Serving as a backup for our Reception, as needed.
• Any additional responsibilities as requested by Management.

Qualifications

Desired Skills, Abilities, & Interests:

• Attention to detail and ensuring precise financial records.
• Problem solving and analyzing financial data.
• Communication with internal and external stakeholders
• Experience with Excel and an ability to quickly learn accounting software.
• Data entry and routine accounting tasks

Education & Experience

• Associates degree in accounting, plus 3 years of working in accounting, OR
• Bachelor's Degree, plus 6 months of working in accounting

Other Position Information

Schedule

Monday – Friday; 8:30am to 5:00pm

Position can start part-time, should you be graduating in May 2024.

Salary

$47,000-$60,000

Non-exempt

An Equal Opportunity for All

At William S. Hein & Co., Inc., we believe that diversity is what makes us stronger—in the workplace, and in the world. So, our mission is simple: to create an inclusive space where everyone feels valued and has an equal opportunity to succeed. If you have skills, passion, and a desire to make a difference, we want you on our team.

Additionally, we understand that each person has unique needs, so let us know how we can best support you during the interview process and beyond. We are committed to ensuring that each member of our team has an equal opportunity to thrive within our organization.