What are the responsibilities and job description for the Purchasing Contracts Assistant position at Williams Homes, Inc.?
Description
Summary/Objective:
The Contract Assistant to the Purchasing team supports the Purchasing Manager and Contracts Administrator in various day-to day administrative tasks.
Essential Job Duties:
- Send notifications to subs for upcoming phase starts, request price changes (if applicable), track responses.
- Issue base house PO’s prior to phase start.
- Enter anchor estimates revisions as needed prior to job cost meeting.
- Process change-orders: obtain necessary approvals, verify correct codes, ensure quality control of change orders, etc.
- Calculate and track designer commissions, issue purchase orders.
- Upload purchase orders and change-order backup to Sharepoint.
- Send and track NOC’s (Notice of Completion), after the completion of each phase, revise purchase orders as needed.
- Upload and revise documents on vendor portal and Sharepoint as needed (standards and options book, model disclosures, etc.)
- Issue and track logins to vendor portal.
- Send mass emails to subcontractors as needed.
- Request and verify updated insurance certificates as needed.
- Track utility and manufacturer rebates.
- Data entry, preparing correspondences, copying and printing, filing, and other administrative duties.
PM22
Requirements
Education, Knowledge, Skills and Abilities:
- High School diploma required.
- 3-5 years of administrative experience required prior construction industry is a plus.
- Strong computer aptitude to include the Microsoft Suite.
- Knowledge of construction or related administrative and clerical procedures and system such as word processing, managing files, records, other office procedures and terminology.
- Self- starter, analytical, team player and excellent communication skills.
- Ability to manage a heavy and evolving workload independently and successfully.
- Attention to details, good organizational skills, and ability to perform efficiently and accurately in a fast-paced dynamic environment.
Williams Homes, Inc. is not accepting unsolicited assistance from search/recruiting firms for this position. Please, no phone calls or emails. All submissions by search/recruiting firms to any employee at Williams Homes whether via email, Internet, phone call, or any form and/or method without a valid written agreement in place for this position will be deemed the sole property of Williams Homes. No fees will be paid in the event the candidate is hired by Williams Homes as a result of the referral.
DISCLAIMER: Please note this job description is not designed to be a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employee may be asked to perform other duties as assigned. Williams Homes is an Equal Opportunity Employer.
