PURCHASING SUPERVISOR

Job Description

Job Title: Purchasing Supervisor

Department: Purchasing/Audit

Reports To: President

FLSA Status: Non-Exempt

Revised Date: 10/13/21

SUMMARY

Assist and/or oversees most Purchasing activities. Perform reconciliations and supervise other Purchasing/Audit employee(s).

ESSENTIAL DUTIES AND RESPONSIBILITIES include personally performing or overseeing the following. Other duties may be assigned.

Manage PO log.

Issue purchase orders.

Accept phone calls from employees requesting purchase orders.

Assure all information is complete on purchase orders.

Inquire about any missing information on purchase orders.

Investigate missing material. Gather information as to why the material was missing.

Communicate with purchasing employee that orders trims about missing items from packages.

Close previous days purchase order log. Identify the missing purchase orders for materials. Also, identify what needs billed.

Communicate with builders about open purchase orders.

Communicate with field management about missing change orders.

Identify billable extras.

Determine if extras should be bill and/or back charged.

Cross reference bids to see what was included in the bid. For example: we get paid for 3 gas drops but the bid shows 5. Reconcile this so we get properly paid by the builder.

A very high level of detail and organizational skills are required.

Any other task, as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Three to six years related experience and/or training; or equivalent combination of education and experience. Minimum 1 year QuickBooks experience. Minimum 5 years performing reconciliations. Minimum 1 year Excel experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence.

Ability to speak effectively before employees of the organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as percentages or dollar values. Ability to apply concepts of basic mathematics.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit. The employee frequently is required to talk or hear. The employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Must be able to work in the corporate every workday.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is rarely exposed to extreme cold, extreme heat, and risk of radiation. The noise level in the work environment is usually moderate.

SUPERVISORY RESPONSIBILITIES Directly supervises 1 employee. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training employees, planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• PURCHASING: 1 year (Required)
• INTERNAL AUDIT: 1 year (Required)
• QuickBooks: 1 year (Preferred)
• Microsoft Excel: 2 years (Required)

Work Location: One location