Club Accountant

CLUB ACCOUNTANT

Accounts Payable - Essential Functions:

• Process manual checks and maintain control log.
• Ensure club policy is followed for invoice approval procedures.
• Maintain and control voided check log.
• Print accounts payable checks and attach invoices to the checks.
• File check vouchers and invoices after processing.
• Verify invoice extensions, footings and the sales tax that is charged, if required.
• Distribute invoices to department heads for approval.
• Make sure invoices are properly verified for quantities and signed approval for payment
• Post invoices in the computer following internal controls to assure that only valid, approved and accurate vendor invoices are recorded and paid.
• Communicate with managers regarding invoice processing, statement reconciliation and other accounts payable issues.
• Copy all fixed asset invoices for the permanent file.
• Maintain vendor files and good vendor relationships.
• Maintain the accounts payable database.
• Match all vendor statements to the month-end accounts payable aging due list.
• Reconcile and close the accounts payable system for the month.
• Process weekly accounts payable invoices and checks.
• Review vendor statements with processed invoices and resolve missing or discrepancies with amounts.
• Process 1099s at year end, obtain W-9’s from new vendors where appropriate, and assist with credit applications, certificate of exemptions and W-9’s.
• Complete and/or assist in audit of all cash banks.
• Assist the needs of members, as required.

Accounts Receivable - Essential Functions:

• Review and research accounts receivable discrepancies including tracking discrepancies, creating exception reports and working with club personnel/management.
• Process credit memos for approved adjustments such as late fees.
• Process approved manual adjustments to correct discrepancies between the accounts receivable sub-ledger and general ledger.
• Audit daily chits and update end of day POS activity to member’s accounts from all departments.
• Generate, print and mail club member statements/billings and maintains records.
• Process member payments as necessary and post cash payments received from members.
• Investigate inquiries on member charges and respond to member inquiries on their account in a friendly and timely manner.
• Process and reconcile credit cards where applicable.
• Generate weekly/monthly aging reports, including delinquencies and non-member accounts.
• Assist and support documentation responding to internal and external auditors.
• Run month end reports and close A/R.

Additional Job Duties: Special projects and other functions as required by manager

Club Accountant Job Requirements

Required:

• Background in hospitality accounting.
• High school diploma or GED.
• Proficient in Microsoft Office, especially Outlook email and Excel.
• Strong organizational skills.

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Preferred: _

• Minimum of 2 years prior experience in a private club environment, accounting, or hospitality.
• Associate’s or bachelor’s degree in accounting or finance.
• Proficient in club specific or related software. Knowledge of Jonas software a plus

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• GAAP: 1 year (Preferred)

License/Certification:

• CPA (Preferred)

Work Location: One location