Office Manager - Kitchen Bath & Design Firm - Construction Services

At Winslow Design Studio, we believe in creating a unique environment that allows the ultimate functionality with our client’s objectives in mind.

We are seeking an experienced Office Manager to join our team on Hilton Head Island, SC. The position requires strong teaming skills, willingness to work as required to meet project schedules, and an understanding of product quality and construction. The Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Overseeing all office employees to ensure they are productive, meet deadlines and company standards, and accurately handle administrative duties.

Previous experience as a Front Office Manager or Office Administrator would be an advantage. Required to know Microsoft tools to include spreadsheets, email, as well as Team Meeting and be willing to learn other construction software.

Responsibilities

• Serve as the point person for office manager duties including:
  • Maintenance scheduling
  • Receiving/distribution of mail, FedEx, UPS
  • Supplies
  • Equipment
  • Invoice entries
  • Errands
  • Shopping
• Schedule meetings and appointments
• Greeting visitors
• Providing general administrative support to employees
• Organize the office layout and order supplies as needed
• Maintain the office condition and arrange necessary repairs
• Partner with the Accounting Manager to enter invoices in CoConstruct's software
• Coordinate with IT department on all office equipment, as needed
• Assist Designers to ensure change orders are entered and invoiced
• Manage paperwork for permitting as needed once jobs go to contract
• Provide general support to visitors and schedule appointments with designers
• Liaise with facility management vendors, including cleaning, catering and security services
• Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
• Reporting office progress to senior management and working with them to improve office operations and procedures

Requirements and skills

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Willing to learn new software that coincides with Winslow Design Studio
• Familiarity with email scheduling tools, like Email Scheduler, Team Meetings, and Zoom
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• A creative mind with an ability to suggest improvements
• Have or will become a notary
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Schedule/Benefits

• Monday through Friday, from 8 am to 5 pm with occasional hours prior and after, as needed
• Paid holidays
• 401(k)
• Paid time off
• Medical, dental, and vision insurance
• Base salary commensurate with experience and annual bonus if all goals are met.