Administrative Assistant I

Description

This role offers administrative support for various members of the organization and assists with general administrative duties that are particular to the building. To be successful in this role the employee must have excellent customer service skills and pleasant demeanor as this is also a customer service type role, interacting with both internal (employees) and external customers/visitors.

This position reports to the Project Coordinator Team Lead and supports the Project Coordinator team. 

Requirements

Duties and Responsibilities

• Print/Package/Bind submittals as needed.
• Courier runs.
• Maintenance and monthly reporting of print log, mailing log and checks.
• Record plats as needed.
• Scanning documents and renaming and saving files according to file structure guidelines.
• Take out recycling bins.
• Maintain breakroom cleanliness, organization and supply replenishment.
• Maintain plan room cleanliness, organization, and supply replenishment.
• Contribute to office safety and security by following safety procedures and flagging any issues or potential issues to supervisor or a member of management.
• Perform other clerical and office duties to assist the company and coworkers with assignments, such as but not limited to filing, photocopying, faxing, organizing supplies, keeping office areas tidy and safe, restocking and ordering supplies and/or other requests for administrative assistance.

Qualifications 

Required qualifications include: 

• Hands-on experience with office equipment (e.g., scanners, fax machines and printers)
• Professional attitude with a keen focus on customer service skills and delivery
• Excellent written and verbal communication skills 
• Ability to be resourceful, proactive and seek solutions
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks and meet productivity expectations
• Proven work experience as an administrative assistant, receptionist or similar role
• Proficiency in Microsoft Office Suite
• High school diploma or equivalent

Preferred qualifications include: 

• Hands-on experience with plotters
• Experience in the Engineering industry

Working conditions

The assignment will require the incumbent to be onsite each day working in a collaborative, fast-paced, and client-driven office environment. Incumbent will be required to make deliveries and run errands. 

Physical Requirements

Must be able to sit, stand, bend, twist, and lift up to 20 pounds. Handling of office supplies, copy paper, etc. 

WithersRavenel is an Equal Opportunity Employer and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, disability, age, military service, or other non-merit factors protected by federal, state, or local laws. At WithersRavenel, we strive to build and nurture a culture where diversity, inclusivity, and belonging are a normal part of doing business, not an initiative. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more creative work environment that delivers better results. By hiring highly talented people who align with our Core Values, we continue to enrich and broaden our ownership community, as well as the employee and client experience. This purposeful approach to diversity and inclusion leads to greater commitment, collaboration, and effectiveness in our culture, work, and lives.