What are the responsibilities and job description for the Permit Coordinator position at Wiverse?
12-month contract, with the potential for extension, or conversion to full-time, based on performance and client need.
Location: Candidates can be located in Seattle, WA or Phoenix/Chandler, AZ. If they are located in Seattle, this will start as 100% remote, but will return to the on-site location, once a local space is identified. Then it will be the hybrid schedule below. If the candidate is in the Phoenix area, day 1 will be the hybrid schedule below.
Hybrid Schedule: Monday thru Thursday in the office, Friday is WFH.
Position Summary
The Permit Coordinator is responsible for receiving documentation from various teams from within client Fiber to support permit applications to utility, municipal, and other permitting entities. Reviewing this documentation and filing for appropriate permits needed to complete the construction job. Once submitted, payment, management, and tracking of these permits until completed and providing and follow-up to the permitting agencies that are necessary. Supports a team (Region, District, Area, or Functional group) with assigned tasks, projects and could include, but is not limited to, the following: correspondence, various administration tasks, tracking project deliverables, dates, and monitoring deadlines, providing regular and timely reports highlighting variances as they arise and managing office locations (supplies, meeting support).
Essential Job Functions
- Use Google Earth Pro to create KMZs to track fiber permitting
- Updates necessary tracking system(s) to ensure that status updates are maintained with complete accuracy, including third-party management systems.
- Creates and distributes correspondence relevant to the team, project, or program (internal and external).
- Assists with administrative preparation for various meetings.
- Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
- Provides ad hoc reports as requested.
- Provides additional administrative support as required.
- Prepare and submit for purchase orders and processing of contractor invoices Various Office management functions such as supply ordering, package shipment, office vendor coordination and payment (garbage, utilities, coffee, etc.).
- Event preparation & coordination
- Complete pole/conduit application forms to submit to various utilities (Telephone, Electric, Cable) and Cell Tower owners.
- Extensive use of various software, internet research for applying to utilities, co-ops, etc.
- Complete NODE Applications for power and equipment.
- Follow up with all municipal & utility offices on status of applications
- Receive, verify, and pay field survey and approved make-ready bills associated with conduit/pole applications.
- Follow-up after construction by submitting job completion forms to utilities.
- Keep accurate up-to-date records, files, and contact lists to make all status information available.
- Complete special projects as assigned
- General office duties (filing, scanning, copying, other duties as assigned)
- Contribute to overall team effort and assist other directs of the Supervisor and Manager of the department
Education/Certifications
High school diploma or equivalent
Associate degree or equivalent work experience preferred
Experience/Minimum Requirements
One (1) to three (3) years in a general business environment with project coordination and/or administrative support experience preferred
Other Skills/Abilities
Computer skills using Microsoft Office and the ability to quickly learn a variety of new tracking and software programs
- Excellent organizational/administrative skills
- Strong interpersonal skills
- Strong Excel, Visio, Word, and PowerPoint skills
- Strong Google Earth skills
- Ability to thrive in a dynamic problem-solving environment
- Ability to multi-task in a fast-paced environment
- Customer service orientation with a strong problem-solving approach
- Strong communication skills
- Basic telecommunications experience/knowledge preferred
Job Type: Contract
Pay: $28.00 - $31.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work setting:
- Hybrid work
Ability to Relocate:
- Seattle, WA: Relocate before starting work (Required)
Work Location: In person
Salary : $28 - $31
