The Contract Administrator (CA) assists the Project Manager and Project Team (to include VP of Construction, Project Executive, Sr. Project Manager, Asst. Project Manager, Sr. Superintendent, and Accounting) in the day-to-day administrative operations of their respective projects. The work involves assisting in project buyout, subcontractor and vendor pay applications and payments, subcontractor compliance (lien waivers & COI’s), and project closeout. The Contract Administrator will typically work on anywhere from 2-4 projects simultaneously. The CA reports to the Regional Contracts & Payables Manager.
RESPONSIBILITIES:
Works with Project manager to compile subcontracts and material contracts for approval, distribution, and execution during Project Buyout
Assist in execution of change orders
Provide W-9’s and COI’s to Accounting to setup new Subs and Vendors
Set up subcontracts in Procore
Manage subcontract and change order uploads in Procore
Manage subcontract and change order approvals in Procore and Yardi
Manage subcontractors in Textura (monitor for compliance)
Open Draws in Textura for Subcontractors monthly Pay Applications
Collect and track lien waivers (Subs & Lower Tiers) through Textura
Assist Subcontractors with billing and insurance questions
Track subcontractor certificates of insurance in Textura
Works closely with Alliant Insurance Services – OCIP Administrator
Process weekly invoices for assigned projects
Disburse payment to Subcontractors in Textura upon project funding each month
Prepare checks on demand
Prepare joint check agreements
Prepare standard letters of credit & complete project information sheets
Update forecasts in Yardi for monthly Production Report
Maintain subcontract files on the network
Assist in project closeout
Make sure administrative policies and procedures that are currently in place are followed by the Project Team and Subcontractors
Other tasks and responsibilities as assigned
QUALIFICATIONS:
High School Diploma or equivalent.
Administrative experience with a General Contractor preferred
Experience with Procore and Textura
Previous experience in Yardi is helpful but not required
SKILLS:
Excellent Verbal and Written Communication Skills
Highly Organized
Ability to use computer programs: MS Office, Adobe, Textura, Procore, Yardi, etc.
Meet deadlines and adjust as needed.
Self-motivated
Team oriented
BENEFITS:
Competitive base salary with attractive bonus potential
Medical/Dental/Vision/AD&D/Short Term/Long Term
401(k) with competitive company contributions
Vacation, Sick, Personal, and Floating Holiday Pay
10 corporate holidays
Company observes winter break the last week of December
Monthly Cell Phone Reimbursement
Monthly Car Allowance
Enhanced Employee Assistance program
Wellable Fitness Program
About Wood Partners:
Wood Partners is a national leader in the development, construction, and management of multifamily communities across the United States. The company has been involved in the acquisition and development of more than 90,000 multifamily homes with a combined capitalization of $17.5 billion. The company currently owns 70 properties across the United States representing more than 20,000 homes. Headquartered in Atlanta, Wood Partners has offices in 22 major markets across 15 states nationwide.
Salary.com Estimation for Contract Admin in Rockville, MD
$115,843 to $160,136
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