Property Manager/Administrative Assistant

The Woodhenge Companies LLC is a small real estate company in Winchester that prides ourselves in providing good quality, upscale living in the City of Winchester.

We are looking for a responsible and motivated Property Manager/Administrative Assistant to perform a variety of property management and administrative tasks.

Duties of the Property Manager/ Administrative Assistant include but are not limited to providing support to our manager and employees, assisting in daily office needs and managing our company’s general administrative activities and property management for 15 units and growing.

Property Management / Administrative Assistant responsibilities include preparing documents associated with the management of rental properties, preparing reports and maintaining appropriate filing systems. Providing real time financial information on projects and budgets to assist managers in decision making.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like cloud based software, office spreadsheets and application. Ideal candidate will have thick skin per se, be able to operate in a fast based environment, have the ability to switch between tasks easily and seamlessly while staying highly organized and keeping the company and maintenance staff on target and on time.

Responsibilities/Duties

• Prepare and manage property management documents and tenant files
• Collect rents on time and enforce lease agreements
• Organize and schedule appointments for manager
• Maintain and manage company maintenance staff, maintain pest control services and other contracts, schedule maintenance inspections and repairs or improvements.
• Maintain company licenses and pay all company related bills
• Maintain flip project budgets and keep manager updated
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists and all communication with tenants
• Provide general support to tenants/visitors
• Make appointments, schedule meetings, and perform some personal affairs for owners as needed.
• Act as the point of contact for service providers, bankers, insurance agents and all other business partners

Skills

• Must have a thick skin and be solutions oriented
• Proven experience as a Property Manager and Admin
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Real Estate License a plus but not mandatory

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Winchester, VA 22601: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Will you have the ability to pass a drug screen and background check?

Education:

• High school or equivalent (Required)

Experience:

• Property Management: 5 years (Required)
• Administrative: 8 years (Required)

License/Certification:

• Driver's License (Required)
• Real Estate License (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: One location