Administrative Assistant

• Manage daily student attendance records through Procare software ensuring parents are completing check-in / check-out process.
• Monitor daily student attendance to ensure students to teachers’ ratio is in compliance.
• Prepare and process new student enrollment packets to include tracking of eligibility for subsidies certificates, assignment of students to preschool in state system portal, collection of application and registration fees.
• Create and maintain students record with all required DCF, health, safety, and billing documents: Immunization Card, Adult Driving Prevention Tips, Flue & Influenzas, Media Release, Subsidy Voucher Certificate, FL Dept of Health Application signatures
• Request parent documents needed to update students’ files.
• Prepare monthly reports to identify upcoming changes of students age placements, immunization records expiration, tuition subsidies certificate, and food program eligibility and expiration.
• Track and report preschool development screening data entry in state system portal (QRS Assessment).
• Monthly data entry of School Readiness students attendance in the Early Learning Coalition state system portal.
• Print, make copies, and distribute documents to teachers of necessary sheets such as Incident Report, Disciplinary Report, etc.
• Monitor and manage daily email communication and escalate to Executive Director as needed.
• Prepare binders, letters, memos and/or documents as needed/requested.
• Receive letters, packages, etc., and distribute them.
• Assist the Director in completing inventory of office and classroom supplies.

• Greet and welcome parents, students, teachers, volunteers, and guest.
• Answer all incoming calls and redirect them or keep messages.
• Answer questions, address complaints, and give accurate information.
• Manage daily Procare Parent Connection updates: Preschool Calendar of Events, Reminders, Billing Updates.
• Conduct potential families program tours.
• Update bulletin boards documentation throughout program: main entrance, faculty, breakroom, classroom.
• Providing support to Executive Director and employees, assisting in daily office needs, and working with our company's general administrative activities.

• High School Diploma or College Degree
• Minimum of 2 years of direct professional experience in administrative support role
• Excellent interpersonal skills with ability to communicate effectively
• Superb oral and written communication skills
• Advanced computer skills: MS Office (Word, Excel, Google Docs), Adobe,
•  Customer service oriented
• Personal effectiveness/credibility; integrity; commitment to confidentiality
• Demonstrated abilities to take initiative, problem-solve, and work productively without continuous supervision
• Exhibit flexibility, thoroughness, trustworthiness, reliability, collaboration skills, technical capacity
• Good organizational and multitasking abilities to meet deadlines
• Team player mindset

• Willingness to obtain CPR and First Aid Certification
• Willingness to obtain DCF 45 hours training credential within 90 days of hire
• Must clear a full level II background screening

Physical Requirements:

1. Lift up to 35 pounds
2. Sit, stand, and walk for long period of time

Why You'll Love Working for Us:

• 5 days of paid vacation
• Paid holidays
• Aflac insurance available for purchase
• Professional development assistance (We partner with T.E.A.C.H. Florida Program)
• Monday to Friday Work Schedule

Salary : $15