What are the responsibilities and job description for the Supply Chain Coordinator position at Workrise?
Workrise is looking for an office administrator for one of our clients!
Start date: As soon as possible.
Job duties:
- Interpret Icertis service obligations and generate ERP commitments that meet the contract specifications, quantities, prices, discounts, payment terms, date of performance and other associated terms and conditions.
- Issue Service orders (SO) within a 5-day receipt of the Icertis obligation.
- Additional time may be required if ERP updates are needed to mirror obligation.
- Assure Supplier acceptance of the SO and confirmed by the Suppliers projectmanagement and billing team.
- Expedite, monitor, and report on the SO and inform originator/requestor
- Manage any change in SO price, quantities, or terms as it relates to underlying contract/WO obligations
- Analyze and resolve SO discrepancies as invoices are matched and released to include assisting in resolving invoice and mismatch inconsistencies
- Periodically review invoices to ensure compliance with agreement/contract
- Manage SO Invoice payment terms and discounts to ensure that the company is creating the most value for the dollars spent
- Ensure Supplier meets all requirements for completion of work
- Perform close out of contract/SO, including closeout reports, lessons learned and performance appraisal of Supplier, cancelling SO lines not used, and true-up line values
- Provide support in Work confirmation receipts
- Conduct Vendor Invoice status monitoring
- Monitor Discount Vendors and ensure maximum capture rate - Capture a 95% discount
- Provide document support as it relates to the RIM policy
- Provide training support
- Analyze and resolve SO discrepancies as invoices are matched and released to include assisting in resolving invoice and mismatch inconsistencies
- Provide support for accrual on receipt functions
- Provide support in building and running data reports
- Provide support in Work confirmation receipts
- Conduct Vendor Invoice status monitoring
- Monitor Discount Vendors and ensure maximum capture rate - Capture a 95% discount
- Provide document support as it relates to the RIM policy
- Provide training support
- Provide SharePoint support
- Provide Customer Service support to internal and external stakeholders though I-Supplier
- Periodically review invoices to ensure compliance with agreement/contract
- Analyze and resolve SO discrepancies as invoices are matched and released to include assisting in resolving invoice and mismatch inconsistencies
Qualifications
1.
Strong work ethic
– Need someone who I can trust to perform their duties and meet deadlines without having to micro-manage them.
2.
Self-Management skills
– Mange time and be as productive as possible.
3.
Communication Skill
- Cleary interpret through writing emails, speaking to customers (external and internal), listening, and negotiating.
4.
Technical Savvy/computer skills
– Comfortable within multiple programs. 100% of the job is around computers and software.
5.
Accountability
– With Hybrid schedules, need to be working on the right thing in and out of the office.
6.
Teamwork skills through collaboration, honesty, communication, and responsibility.
7.
Interpersonal skills
– Interact and work well with others.
8.
Learning/adaptability skills
– Able to learn new things and adapt to new situations.
9.
Organizational skills
– Including planning, critical thinking, attention to detail and conflict management.
10.
Problem-solving skills
– Decision making and research skills
11.
Open-mindedness
- Being open-minded to learning a new way of performing your duties and being willing to learn and try new things
Job Types: Full-time, Contract
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $20 - $25
