Procurement Analyst/Category Analyst

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Unit Overview:

The Corporate Procurement Unit is responsible for the procurement of goods, works and services (including consulting services) to support the WBG’s 130 offices around the world. Corporate Procurement manages an annual spend around USD 2B with around 25,000 vendors. The team has staff located in Washington, DC, Chennai, India and Sofia, Bulgaria. Corporate Procurement utilizes category management to achieve better outcomes, improved quality, greater savings, efficient use of resources, a better understanding of the market, and an increased focus on collaboration and innovation. Corporate Procurement focuses on three key principles: Commerciality, Risk Management, and Environmental, Social, and Governance outcomes. Categories of spend include: i) Corporate Services and Real Estate; ii) Human Resources and Professional Services; and iii) Technology. To learn more about Corporate Procurement, visit: CP website.

Roles and Responsibilities:
The Procurement Analyst (Category Analyst) position is located at the Corporate Procurement in the Corporate Services and Real Estate (CSRE) team located in Washington D.C. This position reports to the Senior Procurement Specialist (Head of Category), who in turn reports to the Chief of Corporate Procurement.

Responsibilities include being a trusted business partner to client on all matters related to sourcing and shall undertake all sourcing activities from strategy development through contract award, support in contract administration to contract close out.

The position for the CSRE team requires in-depth knowledge of sourcing services in Washington DC and in Latin America and Caribbean Region for the following categories:

• Construction category: sourcing architectural and engineering services, fit-out works, facilities upgrade works etc.
• Facilities management category: sourcing facilities management services as a managed service as well as manpower services.
• Security category: sourcing armed and unarmed guard services, static as well as roam security services.
• Transportation category: sourcing services of local logistics service providers for transportation solutions within cities as well as to locations outside cities requiring multiple days travel.

These services require skills to understand client requirement, review institutional spend to identify opportunities, undertake market analysis, formulate sourcing strategy considering commerciality, risk, and sustainability.

The CSRE category includes, but is not limited to, construction, facility management, security, ground transportation, offsite events, health services, printing and publication, travel and hospitality, corporate services, sourcing vehicles etc.

Key accountability for this position includes:

• Conduct procurement, sourcing, and category management activities required by the World Bank Group in Washington DC and Latin America and Caribbean Region.
• Understands client’s needs, generates solicitations, and manages solicitation process for assigned areas; collaborates with clients in developing procurement plans; carries out market research to identify sources of supply; reviews technical specifications for completeness and competitive qualities; develops vendor pre-qualifying and evaluation criteria; prepares contracts; and engages vendors in process discussions.
• Negotiates contract terms and conditions for the assigned categories.
• Category management of designated categories.
• Monitors vendor commercial performance.
• Conducts research, trend analysis and benchmarking in international markets including category management.
• Leads/ guides remotely located teams in performing medium to complex procurements.
• Liaises with clients in preparation and delivery of presentations to procurement committees.
• Undertakes activities to ensure compliance with World Bank Groups’ policies.
• Provides guidance and direction to project managers on commercial contract management issues.
• Designs innovative solutions for medium to complex solicitations for large dollar and through a service risk-based approach.
• Possesses a high-level understanding of commerciality and ability to demonstrate achieving value for money through strategic planning, solicitation, and negotiations.
• Maximizes positive impact on sustainability (diversity, environment, social responsibility) through the sourcing process and category management.
• Possesses a good understanding of risk management, analyses risks, and works with business partners to mitigate risks through sourcing and managing risks during category management.

Due to the requirements of the job, this position may require frequent adjustments to the work schedule created by the time zone difference with many of the clients it supports and may also involve a limited amount of travel.

General Competencies:

• Understands and utilizes basic concepts of Project Management, as they relate to the implementation of a project.
• Ability to plan and execute negotiation process within established parameters and under general guidance and supervision.
• Superior communication skills in English (verbal, written, and comprehension), and ability to resolve interpersonal conflict.
• Cross-functional team player with the ability to function effectively in multi-disciplinary teams within a matrix management environment, as well as an individual contributor.
• Strong client service orientation.
• Other language skills would be an asset.