Event Coordinator

ABOUT THE POSITION

To assist with the registration process, organize one-off events and support day-to-day tasks for the World Credit Union Conference. This is a limited term position (temporary) expected to end by July 29, 2022

WHAT YOU WILL DO

• Coordinate two to three events including researching event venues, communicating with vendors, and organizing logistics.
• Issue invoices/purchase orders/tax receipts as necessary to attendees.
• Monitor weekly housing reports and track potential housing numbers to ensure enough rooms are considered.
• Attend all team meetings to prepare meeting minutes and notes.
• Assist in proofing all conference copy.
• Perform multifaceted general office support.
• Receive and process registration requests for the World Credit Union Conference as needed.
• Write request for proposals, event plans, and plan summaries as needed.
• Maintain communication and relationships with conference attendees and fulfill all information requests in a professional, timely manner.
• Write and provide visa letters for conference participants.
• Assist in coordinating pre-conference logistics such as preparing registration packet materials, name badges, activity confirmations "stuffing week," etc.
• Support the scheduling of speaker phone calls.
• Join meetings and calls with staff and potential vendors.
• Assist in planning, scheduling and coordination of various services such as shipping, supply orders, sponsorship fulfillment, etc. for the World Credit Union Conference.
• Monitor/engage conference attendees through all social media platforms
• Track day tour attendance and policies
• Create and update survey templates
• Monitor and track incoming wire transfers/check payments received
• Create signage to be displayed throughout conference
• Create and maintain weekly reporting systems, specifically to track weekly registration numbers and statistics and provide regular updates.

WHAT WE REQUIRE

• Bachelor’s degree preferred.
• Must possess good organization skills and be detail-oriented; ability to manage priorities of various duties/tasks with multiple stakeholders/internal clients; Must be able to work in a fast-paced environment with task goals continuously changing
• Fluency in English (spoken and written) is required and a second language strongly preferred with excellent writing, editing and proofreading skills.
• Basic mathematical skills required, including ability to add, subtract, multiply, divide and calculate figures such as percentages.
• Proficiency in computer based systems including databases, Microsoft Office products (Word, Excel, Access, PowerPoint, Outlook). Proficiency with Cvent Event Management software preferred.
• Willingness and ability to travel up to eight (8) days per year including both domestically and internationally
• Legal right to work in the US on a regular, full-time basis without the need of sponsorship for a visa

The World Council of Credit Unions provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
From: World Council of Credit Unions