Part Time Office Administrator

Growing and forward moving Construction company in Indio needs help in the office. Position is PART TIME with lots of room for advancement as we grow. $18 to $20 an hour, based on experience, Monday through Friday.

Experience on the phone and Bilingual (English/Spanish) is a must!

Main Responsibilities:

• Must have an A personality since you will be on the phone with clients and potential clients.
• Help establish and enforce appropriate office procedures.
• Maintain office appearance and functionality.
• Stay organized and efficient.
• Understand residential construction projects and explain them to a potential client over the phone.
• Strong problem solving skills and the ability to work within an established system yet retains the intellectual ability to work outside the system when necessary to get timely results.
• Communication and scheduling between our staff, clients, trades and suppliers.
• Plan well, schedule effectively, and address problems quickly.
• Understand the difference between Urgent and Important.
• Committed to doing quality work the first time, every time.
• Deadline driven, quality conscious, punctual, and respects other people's time.
• Organized and understands the necessity of proper documentation.
• Understand and use delegation with appropriate staff.

Other Duties:

• Process all new leads and contracts.
• Receive all incoming phone calls.
• Receive general e-mails; reply or route e-mails to appropriate personnel.
• Send appointment confirmation to client, and call the day before each meeting.
• Maintain professional; business appearance & hygiene.
• Selected candidates will also have a broad knowledge of human resources and accounting functions, from hiring to onboarding, benefits administration, payroll and accounts payable experience.

Core Responsibilities:

• Responsible for preparing & processing weekly payroll and conduct timecard audits as needed.
• Facilitate new hire orientations, benefits orientation, electronic on-boarding, and other trainings as needed.
• Benefits administration including invoice reconciliation.
• Assist with recruitment, which includes but is not limited to posting jobs, reviewing qualifications, screening, scheduling appointments and following-up for hiring.
• Assist employees with payroll or benefit questions.
• Support Controller with Accounts Payable responsibilities.
• Provide daily support to employees and applicants in reference to HR functions in a pleasant and professional manner.
• Assist the with employee relations inquiries and situations as needed.
• Prepare labor reports and other reports as needed.
• Assist with employee engagement activities, celebrations, and other company events.
• Familiar with Labor laws, OSHA and Workers Compensation.
• Assist with projects as needed and perform other duties as assigned.

Qualifications and Educational Requirements:

• High school diploma or GED; three or more years of experience or training in HR or equivalent combination of education and experience.
• Minimum 2 years Accounts Payable experience required.
• 2 years of Quickbook experience required.
• Must possess a high level of interpersonal skills to manage sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Must be able to interact and communicate, with individuals at all levels of the organization.
• Must have excellent communication skills both written and verbal. Must be able to communicate in person and over the phone to answer employee and client needs.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MSWord, Excel, Access, and PowerPoint).
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment and demonstrate ability to multitask competing responsibilities and demands.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Life insurance

Schedule:

• 4 hour shift
• Monday to Friday

Ability to commute/relocate:

• Indio, CA 92201: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative experience: 2 years (Required)
• QuickBooks: 2 years (Required)

Language:

• Spanish (Required)

Work Location: In person

Salary : $18 - $20