What are the responsibilities and job description for the Senior Executive Assistant position at Worley Careers?
51,000 people. 49 countries. Over 120 office locations.
We’re not just engineers. We’re a global team of data scientists, consultants, construction workers and innovators all working to create a better tomorrow. Every day, we help customers in energy, chemicals and resources get one step closer to solving our planet’s toughest issues. Climate change. The energy transition. Digital transformation. And how we can deliver a more sustainable world.?
Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. For more information, visit Worley.com
Senior Executive Assistant
Key Responsibilities:
- Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles.
- Responsible for heavy schedule management, office management, communication liaison, information preparation, data analysis, and representing the executive to others. Handles confidential information and communications.
- Full comprehension of company's operation and project procedures.
- May also be responsible for training and supervising lower-level clerical staff.
- Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.
- Maintain confidential records, documents, reports, presentations, graphs, organization charts, filing correspondence.
- Preparation of reports including the coordination, formatting, proofreading, Worley Brand compliant, and review spelling and grammar. Distribution of data for client reporting requirements. Update Management Restricted
- SharePoint site –org charts, maintain vacation schedule. Ensure documents adhere to EMS standards for quality, branding, format and style.
- Contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature.
- Must be able to communicate effectively with C level executives as well as project staff.
- Support senior executives, with work involving frequent visibility to high level internal and external customers.
- May have specific process or program coordination responsibilities assigned as part of the regular work routine.
- Coordination of travel arrangements when requested.
The skills required for this role, include:
- Proven experience in planning and managing executive support within a large global organization.
- A confident, proactive manner with a forward thinking, organized, solutions-focused style.
- Ability to prioritize and manage a wide range of competing tasks associated with the needs of a Group Executive.
- Ability to develop and implement administrative and business processes effectively, trouble-shooting general issues and formulating and implementing solutions.
- Strong relationship and partnership building skills. Demonstrated ability to engage with a wide range of senior stakeholders and high profile organizations.
- Ability to manage strong behaviors to ensure effectiveness.
- High Personal integrity with the ability to deal with, and accept responsibility for, highly confidential information.
- Strong attention to detail with solid written and verbal communication skills.
- High level of computer proficiency in preparation of documents, presentations and spreadsheets using Microsoft Office software, including Word, PowerPoint, Excel and the use of Microsoft Outlook.
- The ability to work flexible hours due to the global nature of the role.
- Enjoy working as a collective within an EA network; lead by example and be a go to person within that network.
- Travel Assistance – travel arrangements, including visa processing
- Secondary school education or equivalent and relevant experience.
- Advanced support position, performing assignments that are broad and complex in nature.
Providing an agile culture and challenging work opportunities results in a positive work environment. Our people enjoy competitive compensation packages and a fun, personal, collaborative and safe working environment. We value equal employment opportunity and are committed to promoting fairness, equality and diversity.
Our policy is to conduct background checks for all candidates who accept an offer of employment with us.
