What are the responsibilities and job description for the Project Coordinator position at WSP USA?
Our Business
We are a global leader in environmental consulting - made stronger with the recent acquisition of Wood’s Environment & Infrastructure business and Golder - with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and earth sciences. Combined we have over 20,000 multidisciplinary professionals worldwide collaborating daily to protect and conserve natural landscapes, create firm foundations for communities to stand on, and champion sustainable development to combat climate change. As part of the team, you will have access to an unparalleled network of resources and endless opportunities to collaborate on exciting projects with diverse teammates from across the globe.
This Opportunity
WSP currently has a full-time career opportunity for an experienced, resourceful, and dedicated individual to join our firm as a Project Administrator supporting our engineering and construction team in Florida. A self-directed individual, who enjoys working in a dynamic environment, and is able to work collaboratively with several departments on a variety of administrative related functions will thrive in this environment.
Your Impact
- Support key FDOT, USACE, commercial, municipal and infrastructure client programs with various project activities
- Provide subcontracting and vendor interactions for key clients to ensure they are under contract and invoicing is approved
- Preparation of Excel spreadsheets
- Assist with project billing and unit cost review
- Support various office functions and activities to ensure project and administrative needs are met
- Word processing for technical staff to include formatting and editing a document for corporate structure
- Prepare documents & items for FedEx pick up
- Make travel arrangements when requested
- Other miscellaneous administrative functions
Who You Are
Required Qualifications
- 2 years of professional administrative work experience is required
- 1 years of directly related experience in the engineering consulting environment is preferred
- This position requires effective time management, written communication, planning, organization, creativity, team building, collaboration, and interpersonal skills
- The successful candidate will take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams, and successfully facilitate the development and delivery of multiple, simultaneous proposals with strict deadlines
- Excellent verbal and written communications skills are critical
- Must be flexible with work schedules and able to adjust to multiple and concurrent deadlines
- Excellent organizational skills including strong written and verbal communication skills
- Excellent interpersonal skills including the ability to work as a member of various teams or to work independently as required
- Must have strong organizational skills to assist with many different professionals and projects simultaneously.
- Demonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines
- A positive, collegial attitude and a high level of professionalism are essential
- Excellent computer skills are essential particularly extensive knowledge of Microsoft Office products
- A valid driver's license and clean DMV report
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