What are the responsibilities and job description for the Project Coordinator position at WSP USA?
Great people. Great places. Great projects. kW Mission Critical Engineering, a WSP company, is a high-performance, fast-paced consulting engineering firm designing data centers and mission critical environments across the globe. We hire smart, responsive, team players to work in collaborative and mentoring office settings. Our mechanical, electrical, plumbing, fire protection, controls, telecommunications, and security building system designs keep many of the world’s top Fortune 100 financial, technology, enterprise, hyperscale, and colocation companies up and running 24 hours a day, 365 days a year.
We work on innovative, award-winning, large-scale projects. We travel to construction sites to see our designs being built. As part of WSP, we are able to offer our employees increased professional development and career opportunities in addition to kW MCE’s office culture which is consistently recognized as one of the “Best Places to Work.” Join our great people at our great places designing great projects.
This Opportunity
kW MCE is seeking a Project Coordinator for their Tempe, AZ office. The Project Coordinator is responsible for supporting the Project Leader and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Leader and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.
Your Impact
- Maintaining project calendar including project schedules and publishing to project team.
- Assist in preparation of any materials required for project pursuit.
- Assist in preparing PSA checklist and other internal forms.
- Assist in processing contracts and sub-consultant contracts.
- Assist in scheduling design reviews, charrettes, and regular project meetings.
- Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
- Assist in generating project financial management reports.
- Assist in tracking invoices and project payments.
- Assist in tracking scope changes and preparing add service requests to the client.
- Create and maintain project document file storage within the tk1sc standard project directory structure.
- Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
- Provide production support for project technical staff.
- Assist project teams in distributing project materials to clients and other industry partners.
- Edit and format specifications, Table of Contents, Basis of Design Reports and other written materials as required.
- Assist Engineers of Record in processing and filing of project status forms with Authorities Having Jurisdiction.
- Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
- Perform additional responsibilities as required by business needs.
Who You Are
Required Qualifications
- High School Diploma or GED Required
- 3 years' experience
- MS Office applications, including Word, Excel, Outlook, Power Point and others.
- Familiarity with Deltek Vision and is an advantage.
- Familiarity with Smartsheet is an advantage.
- Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
- Excellent verbal, written communication and program solving skills.
- Strong computer and typing skills.
- Detailed-oriented and thoroughness.
- Self-motivated and flexible to take on new tasks and assist teams.
- Strong willingness & eager to learn.
- Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
Preferred Qualifications
- Basic CAD and REVIT skills a plus.
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