What are the responsibilities and job description for the Buyer/Procurement Specialist II position at WSSC Water?
The Buyer/Procurement Specialist II performs advanced, cradle-to-grave procurement and contracting duties with little supervision. Responsible for researching, sourcing, bid preparation, contract awards, contracts administration and closeout activities.
Essential Functions
- Has authority to bind the Commission on purchases per the delegation of authority
- Develops sources of supply using research techniques to collect and analyze data
- Analyzes market conditions and product/technological developments for work application
- Develops specifications and statements of work with customers and team members
- Analyzes and evaluates responses to moderately complex solicitations to include commodities, services and professional services
- Reviews requirements such as insurance, bonds, and scope of work
- Prepares, awards, and administers contracts and/or purchase orders of moderate complexity including: preparation of bid tabulations, notice of award, and all associated documentation
- Monitors contractor’s deliverables and performance, processes changes/modifications, and performs contract closeout
- Coordinates and leads sites inspections, pre-solicitation conferences, bid openings, and other related meetings
- Conducts advanced price and cost analyses for bid award and reporting purposes
- Performs calculations for economic price escalation on various types of contracts
- Contacts customers to identify and discuss needs and resolve problems
- Builds and achieves consensus with customers on service level agreements
- Processes order requests of moderate complexity and determines the method of procurement (RFP, IFB, RFQ or RFI) based on the characteristics of the request
- Composes contracts and other required documents of moderate complexity
- Conducts vendor conferences and negotiates with vendors on large purchases of moderate complexity (i.e. purchase of commodities and services, including Professional Services)
- Contacts, interviews and/or negotiates with suppliers to conduct market research, to resolve contract related discrepancies, to resolve delivery and billing disputes
- Makes product/service award recommendations;
- Prepares and presents, for approval, contracts to supply chain approval authority
- Prepares and presents information to small groups related to procurement activities
Other Functions
- Assists the team in the management and development of large or complex team projects and may manage team projects
- Trains, leads and mentors other staff members on procurement principles, practices and techniques
- Attends and participates in vendor outreach activities
- Creates and prepares reports
- Performs other duties as assigned
Work Environment And Physical Demands
Business casual office environment.
Required Knowledge, Skills, And Abilities
- Advanced knowledge of business and relationship management principles and practices in purchasing, contracting, and negotiating
- General knowledge of research techniques, finance, and accounting
- Perform cradle-to-grave contracting work of moderate complexity
- Lead a team in the performance of moderately complex procurements
- Write clearly and concisely using proper language and grammar
- Demonstrate good judgment in applying laws, regulations, policies and procedures
- Effective time management skills
- Promptly respond with professionalism and courtesy to requests and complaints from the general public, vendors, customers, co-workers and external government agencies
- Work proactively to resolve issues
- Use Microsoft Office to create and maintain documents, reports, spreadsheets and databases
- Actively collaborate with team members to accomplish team objectives
Minimum Education, Experience Requirements
- Bachelor’s degree
- 3 years of experience in procurement and contract administration
OR
- High School diploma or equivalent
- 7 years of progressively responsible experience in procurement and contract administration
