Administrative Assistant

Title: 105F-YN_CS_NPS - Administrative Assistant 2 Business Title: Administrative Assistant Additional Titles: Location: Employee Type: Classified Job Family: Civil Service and Non-Permanent - OT Eligible Position Details: Summary of Duties: The Administrative Assistant supports the work of IREACH’s Business Office Manager and provides administrative assistance to the Co-Directors. Under the supervision of the Business Office Manager, the position performs administrative projects; coordinates regular communication between IREACH, other WSU units, as well as community partners; participates in purchase reconciliation; and assists in supporting the IREACH office needs. This position is responsible for the maintenance and prioritization of Co-Directors schedules, coordinates incoming and outgoing communications of the Co-Directors, and handles information that requires confidentiality and the exercise of discretion. Essential Duties: Administrative Support - 50% Budget/Fiscal Activities - 25% Office Management - 20% Other - 5% Required Qualifications: One year of experience as an Administrative Assistant 1 OR a Bachelor’s degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher. Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis. Additional Requirements: Proficient with Microsoft Office software. Demonstrated ability with strong written/oral communication and organizational skills, and ability to work independently and as part of a team on multiple projects. Demonstrated effective leadership skills. Willing and able to work flexible hours, including evenings and weekends when necessary. A valid driver’s license, or evidence of equivalent mobility, required at the time of hire. Preferred Qualifications: Experience in higher education. Experience in research programs. Demonstrated effective leadership skills. Demonstrated experience managing multiple priorities with varying deadlines. Additional Information: Area/College: WSU Spokane Department Name: Institute for Research and Education to Advance Community Health (IREACH) City, State, Zip: Seattle, WA 98101 Department Link: https://ireach.wsu.edu/ Monthly Salary: Range 37, $3,321 to $4,013 (Step E-M) | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For a more detailed summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Civil-Service.pdf. Find total compensation here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/. FTE: 100% This is a Permanent position. Screening Begin Date: February 23, 2023; open until filled Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made. Application Instructions: Applicants must upload the following documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. External candidates, please upload all documents in the “Resume/CV” section of your application. Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application. - Resume (required) - Cover Letter (required) Applicants are required to include contact information for professional references within the application. Time Type: Full time Position Term: 12 Month WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu. WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available.