Advancement Records, Program Assistant

Title: 107M-YN_CS_NPS - Program Assistant Business Title: Advancement Records, Program Assistant Additional Titles: Location: TOWN CENTRE LEASE Employee Type: Classified Job Family: Civil Service and Non-Permanent - OT Eligible Position Details: Summary of Duties: The Advancement Records, Program Assistant is responsible for ensuring the accuracy and completeness of biographical and other non-gift related information in databases for the WSU Foundation. The accuracy and completeness of information including, but not limited to, name, address, employment, activity and committee involvement, other affiliations, and prospect and volunteer tracking, maintained on a database of approximately 663,000 WSU alumni, donors, faculty/staff, friends, and students, and corporations and foundations, with an annual growth of approximately 17,000 records per year. This information is of vital importance to the university’s fund/friend raising goals and is used extensively by WSU Foundation advancement professionals and staff, college and department personnel, and student organization members, as well as external constituents of WSU. Essential Job Functions: 70% Database Records Maintenance and Research 15% Administration 10% Mailing List Requests 5% Other Duties as Assigned Required Qualifications: High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience. Program specialty: Complex data entry; database maintenance; database record keeping internet research and/or complex reporting. Strong computer skills; including proficiency with Microsoft Office Suite (Word, Excel and Outlook, OneNote). Demonstrated experience and responsibilities with multitasking, project management, and ability to meet timelines. Preferred Qualifications: Experience with SharePoint technologies. Experience with web based research tools. Experience with Ellucian Advance, Raiser’s Edge or similar fundraising or donor database management software. Demonstrated experience with data validation and data hygiene techniques. Additional Information: Area/College: University Advancement Department Name: Advancement Innovation and Business Intelligence City, State, Zip: Pullman, WA Department Link: foundation.wsu.edu Monthly Salary: Range 35 | $2,890 - $ 3,821 (Step A - M) | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation FTE: 100% This is a permanent position. Screening Begin Date:This position is open until filled. Applications received by January 31, 2023 will receive first consideration. Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made. Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application. Required Documents: Resume Cover Letter Time Type: Full time Position Term: 12 Month WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu. WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available.