What are the responsibilities and job description for the Provider Recruiter position at WVU Medicine?
Manages, develops, and implements processes related to the forecasting, recruitment, selection and onboarding of physicians and advanced practice providers (APPs). Serves as the primary point of contact and liaison for prospective physicians and advanced practice providers both pre and post hire.
MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. Master’s degree in Human Resources or Industrial Relations AND One (1) year of professional Human Resources specializing in recruitment;
2. OR Bachelor’s degree in Human Resources, Business Administration, Industrial Relations, or other related degree AND Two (2) years of professional Human Resources specializing in recruitment;
3. OR Associate degree in Human Resources, Business Administration, Industrial Relations, or other related degree AND Four (4) years of professional Human Resources experience;
4. OR High School Diploma or equivalent AND Ten (10) years of experience within Human Resources specializing in recruitment.
PREFERRED QUALIFICATIONS:
EXPERIENCE:
1. Five (5) years of physician recruitment, human resources, or healthcare experience preferred.
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Works with the Marketing department in the preparation of promotional materials for new physicians.
2. Engages and builds robust relationships with physicians and APPs during their candidacy through the first 6-12 months of employment. Develops and maintains community relationships to insure the smooth transition of incoming staff into the community.
3. Manages onboarding and orientation activities of new Physicians and APPs. Collaborates with clinical department, medical staff office, provider enrollment and other appropriate departments to ensure a timely and efficient onboarding experience.
4. Prepares, customizes and facilitates comprehensive orientation and onboarding plans for each new provider. To include providing overviews and training on various topics.
5. Researches and identifies trends related to the recruitment and onboarding of Physicians and APPs. Updates processes based on best practices.
6. Responsible for ensuring compliance with all local, state, and federal regulations for all new hires.
7. Monitors pre-employment activities to ensure timely and accurate completion of background checks, drug screens, reference checks and documentation. Identifies bottlenecks and develops solutions to continually improve the process and candidate experience.
8. Analyzes onboarding process and data to develop new streamlined process and develop a great experience.
9. Responsible for managing the credentialing process in coordination with the Centralized Verification Office.
10. Establishes and maintains engagement with Medical Staff Office to ensure compliance and security record created in appropriate software for Physicians and APPs.
11. Facilitates new provider orientation process and educational sessions.
12. Provide full-cycle recruitment of physicians and APPs to include but not limited to:
· Recruitment plan and strategy development.
· Proactively sources to improve candidate pools by utilizing a wide variety of sourcing techniques such as web searches, direct mail campaigns, cold calls, and other sourcing methods.
· Phone interviews.
· Management of onsite interview process and candidate travel.
· Reference checks.
· Post interview evaluations.
· Delivery of offer packages.
13. Engages with new provider from date of signed offer letter through first year of employment. Serves as a liaison with department administration, medical staff office, provider enrollment and benefits enrollment regarding issues of concern.
14. Enters and maintains signed physician agreements via the HRIS.
15. Collects and analyzes data related to the physician and APP recruitment process for the purpose of forecasting and planning purposes. Provides information to Sr. leadership for the purpose of planning and forecasting budgets.
16. Develops and maintains relationships with colleges, universities, and medical schools to promote opportunities at WVU Medicine / United Hospital Center
17. Enlists feedback from candidates to continuously improve the recruitment process.
18. Works with outside vendors to conduct provider gap analysis and assists in the development and implementation of action plans for closing such gaps.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Extended periods of sitting.
2. Extended periods of computer and telephone usage.
3. Must be able to move throughout the department work areas.
4. Must have clarity of speaking and hearing.
5. Travel expected 5-10% of the time based on volume.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Professional office environment.
SKILLS AND ABILITIES:
1. Must have and maintain a working knowledge of federal and state labor laws related to all aspects of human resources.
2. Must have an ability to organize and prioritize multiple projects.
3. Must have and demonstrate an ability to communicate both orally and in writing in a clear and concise manner.
4. Must have strong analytical and problem-solving skills.
5. Must have ability to maintain high level of confidentiality.
Additional Job Description:
Scheduled Weekly Hours: 40
Shift:
Exempt/Non-Exempt: United States of America (Exempt)
Company: WVUH West Virginia University Hospitals
Cost Center: 8350 WVUH Physician Recruitment
Address: 1 Medical Center Drive
Morgantown
West Virginia
WVU Medicine is proud to be an Equal Opportunity employer. We value diversity among our workforce and invite applications from all qualified applicants regardless of race, ethnicity, culture, gender, sexual orientation, sexual identity, gender identity and expression, socioeconomic status, language, national origin, religious affiliation, spiritual practice, age, mental and physical ability/disability or Veteran status.
