Executive Assistant to General Counsel, Global Corporate

This role will provide an exceptional level of personal support to senior management and the team within the legal function of the organization, taking responsibility and ownership for a wide variety of administrative and supportive tasks, working with a high level of autonomy and initiative to ensure the maximum efficiency of the business area and senior roles it supports.

Key responsibilities of this role are:

Internal Meetings and Communication

• Support for internal events, e.g., Town Halls, all-colleague offsites, Senior Leadership Team meetings and events, where required. Including logistics support, coordination with the event team, as well as input on content, such as social activities
• Providing general executive assistance, drafting correspondence, preparing reports/documents, drafting agendas, taking and distributing minutes for meetings
• Designing presentation slides to a high level of professionalism and accuracy
• Management of confidential and highly sensitive Board and Senior Management reports and documents, using utmost discretion and judgement.
• Acting as the point of contact with colleagues on various projects and tasks
• Organize team communications in Teams, mailings, etc.

Admin

• Diary and meeting management as required, scheduling meetings, and assisting with meeting rooms, video conference facilities etc.
• Booking all travel/conference/seminar requirements for the team in accordance with Company policy. Coordinating travel itineraries and ensuring visas/documentation is in place
• Assisting with expense claims submission
• Providing administrative and clerical support as requested e.g., filing, archiving, etc.
• Taking responsibility for the team working environment ensuring the office space is fit for purpose and fully equipped (e.g., ordering stationery)
• Perform office support, such as spreadsheet creation, mailings, maintain share drives, Teams groups, contact database, etc.
• Support on budgeting and planning processes

You will report to the General Counsel, AXA XL, and provide support as well to the Chief of Staff, Legal & Compliance.

We’re looking for someone who has these abilities and skills:

• Proven experience in an assistant role (typically at least 5 years minimum), excellent keyboard skills, minute taking, grammar and numeracy, working to high level of accuracy and detail
• Proficient user of Microsoft software, in particular Word, PowerPoint, Excel. Previous experience and aptitude in other systems (planning, budgeting, expenses, HR etc.).
• Able to organize self with effective scheduling, prioritization, and time management skills, completing tasks to tight deadlines. Demonstrating a ‘can do’ attitude
• Ability to build effective working relationships (internally/externally), establishing credibility amongst a wide and demanding client group
• Effective communication skills, exercising appropriate discretion in dealing with people from all levels of the Company
• Comfortable taking ownership for own work, identifying the need for action (using initiative) whilst working effectively within a team
• Displays a resilient and adaptable style with a track record of remaining calm in demanding circumstances and adjusting comfortably to changing conditions / priorities

FIND your future

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at axaxl.com

Inclusion & Diversity

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.

Our enterprise I&D mission is to become the most inspiring company to work for. We’re achieving this through our three areas of focus:

• Drive an Inclusive Culture—create a global workplace that works for everyone, with a culture that values all individuals, backgrounds and ideas, and where every colleague feels safe, valued and respected.
• Diversify Our Workforce—increase the representation of women in leadership, achieving 50% by 2023, and focus on underrepresented populations by region, positioning AXA XL as an employer of choice for all talent.
• Support Our Marketplace & Communities—support our communities and visibly and thoughtfully champion equity around the globe.

Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.

Corporate Responsibility

At AXA XL our approach to corporate responsibility (CR) is the same as our approach to business; constantly seeking to provide innovative solutions to the world’s most complex problems. From offering our expertise, products and services to help build more resilient communities, to advancing understanding and response to climate change, our strategy – Our Impact. Our Future. – aligns key issues that are pertinent to our business – climate, water and financial resilience - and contributes to AXA Group’s purpose to “Act for human progress by protecting what matters.”

• Climate: We’re reducing our carbon footprint, protecting ecosystems and exploring how our business can help build a better world.
• Water: We’re developing water resilience where it is — and will be — needed most.
• Financial resilience: We’re helping create opportunities for the unemployed and underemployed, so they can be better prepared for unexpected changes.
• Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as our “Hearts in Action” programs.

For more information, please see the Corporate Responsibility section on our website