Job Posting for Onboarding Specialist at YAI - Seeing Beyond Disability
The HR Onboarding Specialist will report directly to the HR Recruiting Manager, working alongside Program Managers, Assistant Directors and Program Managers to provide support in scheduling candidates for onboarding, fingerprinting, and TB appointments. The onboarding specialist will be the primary scheduler for preservice/ new hire orientation, processing and onboarding of new hires and internal job changes or transfers. Assists candidates with completion of HCM onboarding tasks and required background/clearance paperwork, ensuring all onboarding and compliance requirements are met. Communicates onboarding status and clearances to managers and other stakeholders, ensures accuracy of candidate information and assists with questions or concerns.
Key/Essential Functions & Responsibilities:
Communicates with candidates, recruiting team and supervisors regarding scheduling, appointments and completion of required onboarding tasks.
Coordinates with recruiting team and other HR staff as required regarding internal and external candidates, including appropriate effective dates, changes in status, withdrawals from processing, etc.
Initiates hires and staffing changes through Workday and completes verifications (e.g. professional licenses), as appropriate.
Conducts onboarding appointments with candidates to collect and verify required documentation and assists candidates with completion of onboarding tasks, processing of new hire forms and other required paperwork, as needed.
Obtains all necessary authorizations for required background checks and clearances, processes appropriate checks utilizing various electronic systems; appropriately stores required documentation and maintains clearance database.
Ensures accuracy and completeness of new hire processing and information, tracking completion of all new hire paperwork and receipt of necessary background clearances for assigned candidates.
Maintains compliance with all internal and oversight agency processes and procedures and with all applicable State and Federal requirements in processing and onboarding candidates.
Communicates onboarding status, processing delays and withdrawals to supervisors and other stakeholders and provides notifications and clearances, ensuring timely scheduling for preservice/orientation and maintaining databases, as appropriate.
Responds to all general HR inquiries, audits, and requests.
Performs all other duties as assigned.
Minimum Qualifications:
HS Diploma or its educational equivalent is required
Strong oral and written communication skills
Excellent organizational skills, ability to multi-task and follow-up on outstanding items
Proficient with Microsoft Office, specifically Excel and Outlook
Ability to navigate electronic systems, such as HRIS/ATS software or other databases
Ability to work with all levels of staff and provide excellent customer service
May require occasional travel across assigned region and/or to NYC Headquarters office
Ability to maintain confidentiality at all times.
Preferred Qualifications:
Bachelor’s degree in Human Resources-related field
One (1) or more years of onboarding experience or other human resources experience
Previous experience performing data entry, customer service or administrative tasks
Experience utilizing Workday for recruiting, onboarding and/or other HCM functions.
Compensation:
$20.00/hour - $20.00/hour
Job Type: Full-time
Pay: $20.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Retirement plan
Tuition reimbursement
Vision insurance
Experience level:
1 year
Schedule:
8 hour shift
Monday to Friday
People with a criminal record are encouraged to apply
Work Location: Hybrid remote in New York, NY 10017
Salary.com Estimation for Onboarding Specialist in New York, NY
$57,059 to $70,626
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
Sign up to receive alerts about other jobs with skills like those required for the Onboarding Specialist.
Click the checkbox next to the jobs that you are interested in.