Accounting Specialist II

POSITION TITLE: Accounting Specialist II

DEPARTMENT: Finance

PAY GRADE: 12

FLSA STATUS: Non-Exempt

ESC CODE: 13-2099

FUNDING SOURCE: Indirect

Opening: January 20, 2024

Closes April 30, 2024 

Position Summary:

This position assists in managing various day-to-day accounting tasks. The primary responsibilities of this position are to maintain and update accounting records for accounts payable, payroll records, general ledger and budget.  

This position requires compliance with Health Center’s compliance standards, including its Standards of Conduct, Compliance Program, and policies and procedures. Such compliance will be an element considered as part of the position’s regular performance evaluation. 

Essential Functions:

1. Assist in Accounts Payable as needed and in the absence of the AP staff , process  Accounts Payable payments in Microix and MIP.
2. Assist in generating financial reports for program departments as needed.
3. In the absence of the AP staff , posts accounts payable transactions and pays approved invoices.
4. Prepares various accounting summaries and reports; compiles, maintain and produces statistics and reports as requested.
5. Coordinates and responds to inquiries and requests regarding payroll, benefits and other bookkeeping duties. Follows up to resolve errors and discrepancies in accordance with established procedures.
6. Assist in organizational budget preparation.
7. Post budget in MIP. Post adjustments to budget
8. Post adjusting entries to actual expenses.
9. Review Revenue and Expense for accuracy in accounting codes
10. Report budget that are over spent or are not being spent.
11. Implement internal control at all times.
12. Assists with audit preparations by producing financial statements, budgets and other financial reports; collects and submits related documentation as requested by the auditor.
13. Must comply with federal laws and regulations as required by the Health Insurance Portability and Accountability Act (HIPAA).
14. Other duties as assigned

Knowledge, Skills and Abilities:

• Knowledge of generally accepted accounting principles (GAAP).
• Knowledge of bookkeeping principles and practices.

• Knowledge of relevant federal, state and local laws rules and regulations.
• Knowledge of self-governing tribal, Federal and state laws and guidelines for the administration of federally funded grant projects.

• Knowledge of computer software applications including Windows, MS Word, MS Excel, Outlook, Access and other database programs.
• Knowledge of correct business practices, correspondence, and typing formats, including grammar, composition, spelling and punctuation.
• Ability to understand, analyze, and interpret Federal and state laws and regulations, grantor guidelines, financial reports, and legal documents.

• Ability to work with personal computer and utilize a variety of software applications, including MIP Fund Accounting software and office software systems.
• Ability to learn and continuously improve, to be audited, observed, and reviewed.
• Ability to communicate clearly and effectively, both orally and in writing.
• Ability to prioritize and shift priorities in a changing environment.
• Ability to organize the multiple demands of the job.
• Skill in personal effectiveness and credibility; understands the importance of maintaining confidentiality, able to maintain confidentiality.
• Skill in time management, and prioritizing and organizing work.
• Skill in interpersonal relations and customer service.
• Skill in the maintenance of files and records.
• Skill in use of personal computer and a variety of job-related software applications.
• Skill in oral and written communication.

Work Environment/Physical Demands:

The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, requiring use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.

The work is sedentary. Typically, the employee sits comfortably to do the work.  However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. The employee must be able to read, write, speak and hear.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory and Management Responsibility:

This is a non-supervisory position that may provide functional direction, guidance and instruction to other employees when necessary.

Minimum Qualifications:

• High school diploma or equivalent.
• Five (5) years of progressively responsible finance or accounting experience.
• Intermediate computer skills; experience using MS Word, Excel and PowerPoint preferred.
• Full COVID-19 vaccination required unless a documented medical or religious exemption is approved. 
• Possession or ability to readily obtain a valid driver’s license issued by the State of Alaska with a clean driving record.
• Must successfully pass a criminal and background check.

Disclosures:

We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.

THE YAKUTAT TLINGIT TRIBE IS A DRUG FREE WORKPLACE. THIS POSITION MAY BE SUBJECT TO RANDOM DRUG TESTING AND CRIMINAL HISTORY CHECK.  

Preference will be given to qualified Alaska Native and/or Yakutat Tlingit Tribal Member candidates.

NATIVE AMERICAN PREFERENCE WILL BE APPLIED TO HIRING OF THIS POSITION AS DEFINED IN TITLE 25, US CODE, CHAPTER 14, SUBCHAPTER V, SUBSECTION 273 AND 274.  WE ARE AN EQUAL OPPORTUNITY EMPLOYER WITH PREFERENCE GIVEN TO QUALIFIED NATIVE AMERICAN/ALASKA NATIVE APPLICANTS IN ACCORDANCE WITH FEDERAL LAW AND TRIBAL POLICY.