Internal Medicine - Administration

84072BR

Post Award Training Administrator

None - Not included in the union (Yale Union Group)

Full time

Regular

Administration & Operations

Manager; Program Leader (P5)

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Accounting/ Financial, Administration

37.5

Standard (M-F equal number of hours per day)

Medical School Campus

100 Church Street South
New Haven, CT 06519

Remote

This position may require or be eligible for remote work on either a regular or temporary, part-time or full-time basis. Under general direction and reporting to the Post Award Grant Manager, this position is responsible for managing the clinical trials post-award financial operations and financial reporting of the Sections using considerable latitude for exercising discretion and independent judgement. Responsibilities include: Ensure accuracy of financial information and decide on proper handling of financial transactions; Review notice of award and manage post award for budgetary issues; Approve monthly grant and non-grant adjustments for salary expenses (PAAs) and non salary entries (JEs); Signing authority for expenditures up to a designated level, utilizing Yale’s electronic systems, as well as Yale’s manual processes when appropriate; Review PI / section account summaries on a monthly basis; Initiate regularly scheduled financial status meetings with PIs; Update salary and financial work book in YBT and assist in sectional quarterly and annual projections; Identify trends or deviation from standards and assess impact of such trends. Explain or resolve variances. Provide financial and cost analysis on a project basis; Provide long term planning for research funding as needed; Provide information, assistance and training to faculty and other staff members; Additional duties as required. This position may require or be eligible for remote work on either a regular or temporary, part-time or full-time basis.

1. Develop, recommend, and implement policies and procedures related to grant management in compliance with all University, NIH and federal and agency guidelines. Participate in the implementation of new or revised University financial policies and procedures. 2. Provide standardized grant/financial management training and professional development opportunities to all new and current Post Award Administrators. Lead regular biweekly meetings with Financial Management staff and disseminate information regarding sponsored awards/financial management as needed. Provide training to faculty and staff related to the grant management function. 3. Provide detailed financial reports to Department leadership, PIs and grant agencies, as needed. Work with appropriate resources (Pre Award Team, OSP and other centralized University offices) to improve financial reporting for faculty. Meet regularly with Post Award Administrators and Operations Managers to help assess workload, improve processes and troubleshoot complex issues as they arise. 4. Along with Operations Managers, develop resource allocation metrics and cross coverage plans. Monitor ongoing performance and use of resources to minimize duplication of effort. Develop and manage capacity model for Post Award Administrators and Financial Assistants to ensure proper staffing levels and recommend changes as needed. 5. Review, recommend and implement standardized budget and financial management processes in order to achieve simplicity, speed and quality for Department. Using recommendations from Central Audit or OSP to strengthen processes and minimize risk for the Department. 6. Develops and maintains knowledge of University finance and budgeting processes and applicable federal, state and university policies and procedures, and the activities of a designated portfolio to ensure effective budget control and financial management. 7. Manage and monitor all related compliance issues including effort reporting, labor and non-labor cost transfers, University audits and reviews. 8. Direct and implement solutions to problems that are routine to complex in nature and establish and implement consistent university-wide policies for department post award administration. 9. Serve as backup to Post Award staff. 10. May perform other duties, activities, or projects as assigned.

Bachelor’s Degree and five years of related work experience or an equivalent combination of education and experience.

Strong computing skills; high level knowledge of Excel. The ability to work remotely, including an adequate work space with internet access.

Excellent interpersonal skills – ability to work effectively with a wide range of individuals. Exhibit and maintain a positive attitude.

Well developed analytical, organizational and communication skills, combined with ability to be flexible and to multitask. High attention to detail.

Ability and willingness to learn and adapt to change.

Demonstrate strong personal integrity and good judgment.

No

Occasional

No

No

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

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