Administrative Assistant

You chart the course; we help you lift off. We aren't limited by the constraints of a small firm or stuck in the big-firm mentality. Our culture is based on relationships — between team members and our clients. We look to hire great people and empower our people to take ownership of their careers while we help provide the tools for success. At YHB, you'll be part of a dynamic and diverse team of both experienced and developing professionals and leaders. We are eager to welcome a detail-driven individual with a passion for process and productivity to our growing team! As an Administrative Assistant at YHB, you will have the opportunity to provide top-notch service to YHB clients and meaningful support to your office as a whole.

Areas of Accountability

• Serve as the bridge between YHB Clients and our Accountants by connecting incoming calls and inquiries with the appropriate destination.
• Welcome and assist YHB guests that visit the office in-person – this includes, but is not limited to clients, job candidates, and vendors.
• Ensure that the office’s Front Lobby is thoroughly and effectively opened and closed each day of business.
  • Take pride in the overall appearance and upkeep of the Front Lobby and all conference rooms.
  • Maintain the office break room or kitchenette by ensuring these spaces are fully stocked and thoroughly cleaned.
• Utilize office technology to perform administrative and clerical responsibilities such as:
  • Crafting letters, memos, or other correspondence
  • Scanning, copying, or faxing documents.
  • Scheduling appointments
  • Ordering office supplies
  • Filing and processing client documents
• Process daily bank deposits and occasional brokerage statements
• Prepare and track all FedEx/UPS shipments and certified mail deliveries.
  • Ensure that all certified mail receipts are appropriately and efficiently processed.
  • Ensure that all incoming mail is appropriately distributed to office staff.
  • Complete postage recap
  • Processing Certified Mail receipts
• Support YHB Accounting teams by:
  • Processing payroll tax returns
  • Entering billing fee data
  • Organizing and facilitating “Stress Buster” activities during busy seasons

Opportunities for Professional Development

• Company supported professional and leadership development including, but not limited to: Mentoring within YHB Leadership Circles, Tuition Reimbursement, Comp Time for Continuing Education, and Professional Association Membership Dues
  • Recognition and reward for initiative and dedication – your hard work won’t go unseen or unappreciated!
• Actively participate in self‐development activities and work with circle leader to develop and monitor appropriate and challenging.
• Solicits overall performance feedback on assigned areas and provides upward feedback.
• Demonstrate an understanding of the importance of cooperation and teamwork through daily interactions with co‐workers by maintaining positive working relationships with other team members and displaying an attitude of helpfulness, a focus on team success, and the consideration of the ideas of

Required Education and Experience:

• Minimum of a High School Diploma
• Related experience or equivalent combination of education and experience
• Proficient in the use of MS Office applications
• Possesses a high level of integrity and ability to respect confidentiality.
• Excellent verbal and written communication skills
• Ability to handle multiple tasks simultaneously.
• Good knowledge of firm policies and procedures
• Enthusiastic and self‐motivated

YHB is strongly committed to providing equal employment opportunities for all employees and all applicants for employment. For us, this is the only acceptable way to do business!

Experience

• 2 - 5 years: Clerical or Administrative

Behaviors

• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

• Self-Starter: Inspired to perform without outside help
• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization