Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. Our mission is to put Christian principles into practice through programs that build healthy spirit, mind, and body for all. The Y strengthens the foundations of communities and families through our key areas of focus; youth development, healthy living, and social responsibility and our core values of caring, honesty, respect, and responsibility. We are committed to this cause because a strong community is achieved when we invest in our children, health, neighbors, and values.
General Functions:
Under the direction of the School Age Child Care Director, the Assistant Director will plan, organize, and lead a comprehensive thematic-based enrichment program for children who attend before and after school programs. Activities shall include but not be limited to arts & crafts, music & drama, games, sports & other physical activities, group activities (small & large), science activities & experiments, quiet & homework time, Character Development, and teambuilding. Also provides day-to-day direction and supervision of assigned program areas, ensuring that the program operates in a quality manner consistent with YMCA guidelines.
Essential Duties and Responsibilities:
The essential functions of this position include, but are not limited to the following:
- Plans, coordinates, organizes and leads all daily program activities. Lesson plans must be posted for parents and readily available for substitute staff. A center-based program is mandatory.
- Provides leadership to staff, ensures adequate coverage for all activities. This includes the sharing of duties and responsibilities as well as offering both positive and constructive feedback. Ensures staff is orientated on program standards, values and goals.
- Observes and follows the School Age Child Care program guidelines as well as the regulations set by the NYS Office of Children and Family Services. This includes all regulations pertaining to the administration of medication within a licensed child care program.
- Reports to the program ready to work at designated times and prepared to stay until all of the children have left.
- Performs general housekeeping tasks and ensures that site and program areas are clean and well organized.
- Provides a safe, healthy, moral, and fun environment for all children.
- Acts as a positive role model for the children in the program. This includes actions, speech, and attire of all staff.
- Complies with the YMCA dress Codes.
- Fosters an environment, which includes the four YMCA character values of respect, responsibility, caring, and honesty, in addition to teaching skills in team-building, good sportsmanship, friendship, and pride in doing one’s best.
- Provides children with a daily snack that is wholesome, nutritious and appropriate in proportion and content for the age group. Snack must meet allergy restrictions for all participants as well as all CACFP requirements. Snack menus must be incorporated into the daily lesson plans.
- Completes accident reports for all injuries or illnesses requiring first aid and turns the reports into the School Age Office within two days of the incident. Discusses incidents with parents. Follow up is done in a timely manner.
- Maintains records related to the program to include: participant files, Department of Social Services attendance forms, daily and monthly attendance records, ensures all parents are signing in and out, and turns these forms in by the fifth of each month.
- Conducts and maintains records of monthly fire drills as required by DSS.
- Purchases all SACC program activity supplies and daily snacks. Manages budgeted allotment for supplies and snacks.
- Leads one Community Service Project per month
- Provides Vacation Camp and ½ Day registration forms for parents prior to scheduled program changes.
- Maintains a positive, open relationship with all staff, parents, program participants, school administration and support staff and the community.
- Identifies and resolves problems to ensure programs are meeting goals with unresolved issues reported to the Child Care Director.
- Works additional on-site hours when there is a scheduled half-day of school.
- Hands in completed time sheets on a bi-weekly basis as required by the Child Care Department.
- Follows the Attendance and Call in procedures, notifies the Child Care Director when unable to work a shift due to illness, doctor appointments, vacations, etc. Sufficient time needs to be given to allow the Director to find a substitute staff member and requests may be denied if substitute staff is not available.
- Completes a minimum of 30 hours of training every 2 years with the first fifteen hours being received within the first 6 months of employment as required by the NYS Office of Children and Family Services (many training sessions will be held during the monthly staff meetings).
- Attends all staff meetings and training programs.
- Follows all YMCA policies and procedures, including those related to medical and disciplinary situations, child abuse prevention and emergency procedures.
- Employment is contingent upon successful NYS fingerprint clearance as mandated by the Office of Children and Family Services.
Additional functions of the position include, but are not limited to the following:
- Promotes and leads at least one department-wide Family Event per school year. Assists as needed with additional Family Events.
- Works a full day shift when school is closed and Vacation Camp is scheduled.
- Coordinates personal schedule with the other full-time Site Coordinators so that one person is always present at the start and end of every full Vacation Camp/Snow Day (i.e. one person works 7am-4pm; one person works 8am-5pm; one person works 9am-6pm).
- Recruits and schedules an appropriate number of staff to meet OCFS ratios for Vacation Camp and Snow Days.
- Works cooperatively with the other full-time SACC Coordinators to plan and lead activities for every Vacation Camp and Snow Day. Each day shall have a theme that can be advertised in advance at each SACC site to promote early enrollment.
- Works a full day shift when school is closed due to inclement weather or other unexpected reasons.
- Recruits, hires, trains, supervises, disciplines, and directs staff and volunteers in assigned areas, creating and fostering a staff environment that is positive, professional and member focused, ensuring excellence in member satisfaction a.
- Performs all supervisory and administrative duties in assigned area; assists in preparation and submission of all required reports and payroll are processed accurately and submitted on time.
- Reviews and evaluates staff performance, develops strategies to motivate staff to develop competencies that support and achieve the Association and department goals. Ensures duties, responsibilities and accountabilities of all direct reports are defined and understood. Effectively communicates to staff the standards for performance.
- Ensures high quality programs through innovative program development, evaluations, ongoing training of Staff and ensure all staff maintains their required certifications. Ensures staff complete all required trainings.
- As a Summer Camp Program Coordinator: assists with Open House, hiring and supervising staff, supervising program space and equipment for maintenance purposes, planning and implementing fieldtrips/events, communicating with parents, and ensuring the general quality of the camp program.
- Develops and implements strategies/plans/kits to incorporate STEM in SACC, Summer Camp, and Vacation Camp.
- Other duties as assigned by the Child Care Director
Experience and Education:
Associate’s degree in child development,
elementary education, PE, or related field
Two years direct experience working with children under the age of 13 years, including at
least one year in a supervisory capacity
New York State Children’s Program
Administrator Credential
Two years direct experience working with children under the age of 13 years, including at
Or
School Age Child Care Credential
least one year in a supervisory capacity
Two years of college with 18 credits in the above listed areas of concentration including at least one year in a supervisory capacity
Two years direct experience working with children under the age of 13 years
In addition to the above, preferred knowledge of and experience working with diverse populations (language, culture, race, physical abilities).
Core Competencies:
- Supports the Mission, Vision and Direction of the YMCA: Understands and supports the mission of the YMCA; displays the YMCA values; displays flexibility and accepts changes; is willing to try new methods and make suggestions; shows a strong commitment to the YMCA; conveys enthusiasm for the YMCA and his/her work.
- Builds Community: Understands and embraces the role of volunteers; helps members and participants make connections to others and to the YMCA; practices effective relationship-building techniques; supports the role of fund-raising in achieving the YMCA mission.
- Provides a Quality Experience for Members, Participants, Internal Customer and Other: Possesses the ability to deliver outstanding experiences for members, participants, internal customers and others; builds warm and supportive relationships; consistently greets and assists everyone in a positive way; strives to provide service that will exceed expectations; responds to concerns and complaints in a way that makes each person feel valued; initiates action for prompt resolution; looks for better ways to serve in involve members, participants, internal customers and others.
- Works Productively: Demonstrates responsible actions; consistently performs duties in a safe and conscientious manner within the agreed upon timeframe; follows standards, policies and procedures; is reliable and consistently punctual; actively participates in staff meetings, required trainings, and other work related activities; uses good judgment; uses YMCA resources appropriately and efficiently.
- Uses Effective Personal Behaviors/Communicates Effectively: Treats everyone with courtesy, respect and consideration; displays integrity; listens actively and genuinely; communicates in a clear and pleasant manner; embraces differences among people; demonstrates an active willingness to learn and grow; accepts constructive criticism; works cooperatively as a team member.
Qualifications:
- Must be at least 21 years of age.
- Excellent organizational and communications skills both verbal and written are essential to the success of this position.
- Possess leadership qualities that enable the candidate to successfully lead as well as work as a member of a team.
NYS Office of Children and Family Services Requirements:
- Prior to assignment to initial position, the incumbent will:
- Complete an initial medical statement and tuberculin test providing satisfactory evidence that they are physically fit to provide child day care.
- Within the first 30-days of employment, the incumbent will:
- Undergo fingerprint and background screening as mandated by the NYS OCFS.
- Obtain clearance on the State Central Register (SCR) and Statewide Central Register of Child Abuse and Maltreatment (SCL).
Trainings & Certifications:
- Must complete online Bloodborne Pathogens, Employee Safety, and Youth Protection Series trainings prior to initial assignment to position.
- Must hold CPR, AED, and First Aid certifications or successfully complete no later than 30-days after employment begins
- Must hold Medication Administration Certification (MAT) or successfully complete within the first 60 days of employment
- Be responsible for completing a minimum of 30 hours of training every 2 years with the first 15 hours being received within the first 6 months of employment as required by the NYS Office of Children and Family Services (training sessions will be held monthly, online and/or during monthly staff meetings).
Effect on End Results:
This position has a direct impact on the before and after school program and the effectiveness with which the YMCA accomplishes its mission. The YMCA School Age programs are committed to promote an environment that teaches values, is healthy, meets high safety standards and provides an opportunity for positive growing experiences:
- Strong relationships with the parents and strong community image.
- The School Age Child Care program has safe and age-appropriate activities.
- Provides a service to the families and schools in the community by providing a program that promotes fun, health and fitness as well as meets the needs of the community.
Physical Demands:
Ability to frequently stand, sit, walk, talk, hear, type, run, jump, kick, catch, throw, climb, kneel, bend, reach, balance, crouch or crawl, climb and/or balance, reach with hands and arms, handle or feel, stoop, lift/move and carry approximately 35 pounds, and use hands and fingers. Must be able to lift and/or maneuver large gym equipment. Special vision abilities required: distance, peripheral, depth perception and ability to adjust focus. Ability to occasionally run in case of an emergency.
Work Environment:
Duties are performed in an office environment and in a childcare setting; at times childcare employees may be exposed to undesirable working conditions, communicable infectious diseases, and the risk of injury from children. All childcare employees are required to follow the preventive health policies of the Center at all times. The noise level in the work environment is moderate to above average.
Americans with Disabilities Specifications:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.