What are the responsibilities and job description for the Clerical Support position at YMCA of Metuchen, Edison, Woodbridge and South Amboy?
Clerical Support Staff is responsible for assisting the Director with office duties related to smooth and efficient operation of the Child Care Center.
Duties
RESPONSIBILITIES: 1. Print and distribute attendance sheets on or before the first of each month, making any necessary changes. Collect and total attendance at the end of each month. 2. Print and distribute sign in/out sheets prior to the first of each month. 3. Print and distribute meal count forms on or before the first of each month, making any necessary changes. Collect and total meal counts prior to the fifth of the following month. 4. Complete attendance vouchers on the last day of each month, submitting to teacher for parents to sign on that day. 5. Track physicals and residency on a monthly basis, sending out reminder letters at the beginning of the month and keeping track of returns. The Director must be informed of any forms not returned. 6. Periodically audit children’s files for completeness. 7. Complete a weekly menu to ensure variety and use of stocked snacks and meal items. Menu must comply with CACFP/USDA guidelines. 8. Assist in booking of trips and related arrangements, including permission slips. 9. Translate all correspondence to parents. 10. Update emergency cards and pick up lists as needed. Metuchen-Edison-Woodbridge YMCA Job Description 11. Answer the phone and take messages as necessary. 12. Distribute mail. 13. Organize and distribute Scholastic Book Club information. 14. Inventory snacks and supplies as necessary. 15. Update yellow immunizations cards as necessary. 16. Print and coordinate timesheets and labels on a biweekly basis. 17. Maintain current CPR and First Aid certification. 18. Any other duties as assigned.
Requirements
High School Diploma; bilingual in Spanish for both oral and written language.
Available 8:00am-1:00pm M-F
