Administrative assistant

Are you ready to be the friendly face and organized force behind our Administrative Assistant position at the YMCA? Join us in fostering a continually increasing standard of excellence in alignment with YMCA goals and policies.

As a crucial member of our team, you'll conduct receipting practices with the utmost integrity, ensuring that all transactions adhere to YMCA business office standards.

Your commitment to excellence extends to membership and program registration, meeting auditing standards, and upholding the highest level of integrity.

Answering the phone promptly and professionally is second nature to you. You'll be the first point of contact, promptly transferring calls and delivering messages efficiently.

You'll be the gatekeeper to our childcare administrative services, charged with placing orders and handling incoming payments.

In the realm of employee screening, you'll perform reference checks, Central Registry checks, and fingerprinting for potential family services employees, ensuring compliance with YMCA policies and state regulations.

Accuracy is key in reviewing and proofing / editing all incident and accident reports, ensuring proper filing and communication in alignment with YMCA policies.

Maintaining a welcoming and organized registration area is your forte, and you'll excel in data entry accuracy while assisting in the upkeep of child information files in accordance with YMCA policies and state regulations.

Your attention to detail extends to creating and distributing accurate weekly / monthly childcare event and change calendars for staff, as well as crafting, proofing, and ensuring timely completion of all parent communications.

Collaborating with the Childcare Associate Director, you'll assist in scheduling, planning, and implementing childcare family events, fostering a sense of community and engagement.

Daily, weekly, and monthly rosters, menus, and attendance sheets will pass through your capable hands, ensuring accuracy and timely distribution to childcare staff.

In every interaction, you'll cultivate positive relationships with volunteers, members, and staff, embodying friendliness and courtesy.

Your commitment to upholding YMCA policies and essential functions is unwavering, refraining from activities contrary to the YMCA mission.

As our Administrative Assistant, you'll play a pivotal role in ensuring the smooth functioning of our childcare services.

Are you ready to contribute your organizational prowess, attention to detail, and friendly demeanor to our YMCA community?

Apply now and be a part of our mission-driven team!

Last updated : 2024-04-10