Payroll Specialist

Wage:  $22.00 per hour or negotiated rate based on prior experience

Benefits:

·        Employee Assistance Program (EAP) – 100% Company paid

·        Employee Stock Ownership Plan (ESOP) – 100% Company paid; allocations begin at age 21

 Years of Credited Service    Vested Percentage

              Less than two years                                        0%

                   Two years                                                     20%

                   Three years                                                  40%

                   Four years                                                    60%

                   Five years                                                    80%

                   Six or more years                                 100%        

·        Daily Pay – Employee’s option to work today get paid today

·        401K – Company matching up to 4% (if elected)

·        Medical, Dental, Vision, Life Insurance (no deductible medical option) – Employer pays majority of premium

·        Health Savings Account (HSA) – (depending on plan selected)

·        Paid holidays include: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day (time and a half for worked holidays)

·        Three days Bereavement pay

·        Three days Jury pay

·        Washington Paid Family & Medical Leave – Company pays 26.78% of premium

·        Washington Paid Sick & Safe Leave – Employees earn 1-hour sick leave for every 40 hours worked

Essence of Position

Responsible for all aspects of payroll processing and related compliance; including, but not limited to the company’s federal and state mandated records policies regarding employment.  Maintains and troubleshoots Human Resource Information Systems (HRIS) and related applications, supporting internal users with same.  

Shared Expectations for all roles within our company include, but are not limited to the following:

• Creating a welcoming atmosphere for everyone.
• Embracing Yoke’s Core Values and Mission Statement as an integral part of your contribution to our team.
• Promoting Yoke’s sales and company growth by patronizing Yoke’s stores and representing our company in the community with a positive message.  
• Participating enthusiastically with genuine care for our shared success, always remembering we are the owners of Yoke’s.

Tasks of Position

The following are core and essential responsibilities of this position. Associates are responsible for completing any and all duties assigned as required for the successful operation of our business. All associates are required to perform their job duties in a manner which upholds the integrity and honesty of our company. 

•  Reporting for assigned work on time, and on a regular basis, prepared to provide excellent service and leadership.
• Performing payroll and personnel services by completing the following duties personally, or through store level staff:
• Verifying incoming Associates’ information is complete, accurate, and properly stored in various human resource systems used to manage employee pay and benefits.
• Performing the majority of data input associated with various payroll and employment related transactions; including, but not limited to: state unemployment insurance inquiries, garnishments, hand checks, off-schedule payrolls, compensation management, and various special payment requests.
• Maintaining, updating, and auditing of databases in various HRIS applications used for human resource management.
• Creating and distributing payroll and associated human resources information reports to various departments and store management upon request.
• Reviewing and accepting all self-service transactions submitted through Yoke’s HRIS systems; including, but not limited to new hires, terminations, records updates, store manager self-service requests and associate self-service record changes submitted via various channels.
• Researching and verifying payroll and all associated human resource department recordkeeping is performed and retained in compliance with federal, state, municipal laws and various company policies.
• Supporting requests made from within the company regarding payroll and policy related questions - in accordance with the most current company policy as well as federal and state specific legal requirements.
• Notifying users of any HRIS system changes, upgrades, maintenance issues or payroll related matters to ensure understanding and provide troubleshooting in the event it becomes necessary.
• Collaborating with Human Resources staff and the CIO on various internal and external technical support sources to configure, test and/or troubleshoot systems performance for the company.
• Collaborating with the CFO on various payroll and accounting processes and reports.
• Participating in the evaluation and implementation of technology which will advance Yoke’s capability to support and reward its workforce effectively and most efficiently.
• Finding a way to “Make our Guests Crazy About Us!”, always bearing in mind that internal guests and external professional relationships are to maintained in the spirit of Yoke’s core values of …respect and kindness”.

Supervisory Responsibilities

This job has no formal supervisory responsibilities. However, every Yoke’s associate has a shared opportunity to be a leader on the job. The following quote exemplifies our belief in leadership for all associates:

 “Whether you are the president of a company or the janitor, the moment you step from independence into interdependence in any capacity, you step into a leadership role. You are in a position of influencing other people.” - Stephen Covey

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Three to five years payroll and accounting experience/education is preferred.
• Strong systems orientation, with experience using business payroll or accounting software.
• Microsoft Office proficiency, particularly Excel.
• Experience with multiple payroll, HRIS, or other like systems is a plus.

Language Skills / Mathematical Skills / Mathematical Skills / Reasoning Ability

• Strong quantitative, analytical and reasoning skills
• Ability to recognize efficiencies and improvements in administrative work flows.
• Strong personal awareness, and ability to reason and maintain emotions through stressful and/or sensitive circumstances.
• Clear and professional communication skills, with the ability to present, write and converse with internal and external stakeholders with a service focus.
• Ability to recognize the need for and practice of confidentiality in managing sensitive and confidential matters.

Other Qualifications 

• Must be readily adaptable, with the ability to work alongside stakeholders with a supportive and positive attitude.

Certificates, Licenses & Registrations

• Valid Driver's License or State I.D. Card
• HIPAA (stmt, privacy)
• Harassment
• Yoke’s Safety Orientation Training
• Yoke’s Guest Service Training & Commitment

Physical Demands & Safety Expectations

Most positions within Yoke’s require physical effort to varying degrees. As such, associates are expected to be mindful of practicing Yoke’s safety standards at all times. This may include using personal protective equipment when and where required, understanding ergonomic safety, chemical hazards, safe lifting techniques, lockout/tag out procedures, and emergency protocol. All associates are required to report accidents within 24 hours.

No associate may pose a direct threat to the health and safety of self or others by willfully engaging in unsafe behaviors.

The physical demands listed below are representative of those that must be met by you to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, you are regularly required to walk, use hands, fingers, handle, feel, reach with hands and arms, talk, and hear. 

Associate must regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

Work Environment

The work environment characteristics described here are representative of those you may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is usually moderate.

The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an associate may be required to perform. The Employer reserves the right to revise this job description at any time and to require associates to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change.