Office Administrator

Job Title: Office Administrator – York’s of Houlton

Position Overview: York’s of Houlton, Aroostook County’s only Ford and Toyota dealer is seeking a meticulous and organized Office Administrator to join our team. The Office Administrator will play a crucial role in ensuring the smooth operation of our office environment. The ideal candidate will possess excellent organization skills, a strong work ethic, and the ability to communicate effectively with a diverse group of employees. Proficiency in Microsoft Office, particularly Word and Excel, is essential for this role. The Office Administrator will be responsible for various administrative tasks, including but not limited to, managing correspondence, maintaining office supplies, and providing support to senior management.

Key Responsibilities:

• Utilize specialized dealer software to make accounting entries and reconciliation.
• Manage and organize office operations to ensure efficiency and productivity.
• Serve as the primary point of contact for internal and external communications, including phone calls, emails, and mail correspondence.
• Maintain and update employee records, including contact information and attendance records.
• Coordinate meetings, appointments, and travel arrangements for staff members.
• Assist in the preparation of reports, presentations, and other documents using Microsoft Word and Excel.
• Manage office supplies inventory and place orders as needed.
• Oversee office equipment maintenance and troubleshoot any issues that arise.
• Provide administrative support to senior management, including scheduling meetings and handling confidential information.
• Collaborate with HR department to facilitate employee onboarding and offboarding processes.
• Ensure compliance with company policies and procedures at all times.

Requirements:

• High school diploma or equivalent; additional qualifications in Office Administration or related field is a plus.
• Proven experience as an office administrator, office assistant, or similar role preferred, but not necessary. We will train the right individual.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Excellent communication skills, both verbal and written.
• Strong organizational and multitasking abilities with a keen attention to detail.
• Ability to interact professionally with individuals at all levels of the organization.
• Demonstrated ability to work independently and prioritize tasks effectively.
• Strong work ethic and commitment to maintaining confidentiality.
• Flexibility to adapt to changing priorities and deadlines.

Why Join Us:

• Profit Sharing
• Opportunity to be a pivotal member of a dynamic and growing team.
• Competitive salary and benefits package.
• Professional development opportunities to enhance your skills and career growth.
• Collaborative and supportive work environment.

If you are a motivated individual with strong organizational and administrative skills, we encourage you to apply for the Office Administrator position and become a valuable asset to our team.

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Employee discount
• Flexible schedule
• Health savings account
• Life insurance
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Houlton, ME 04730 (Required)

Ability to Relocate:

• Houlton, ME 04730: Relocate before starting work (Required)

Work Location: In person