SCHOOL RECEPTIONIST/DATA CLERK

Qualifications:

• High school diploma; job related experience required
• Excellent verbal and written communication skills
• Excellent knowledge and use of computer applications
• Knowledge and use of common office equipment and machines
• Excellent interpersonal skills

Reports To:  Coordinator of Parenting Partnerships & Family Resource Center

Job Goal

To respond to inquiries from staff and the public to provide requested information and/or referral to other parties and provide general clerical, data input support, and general bookkeeping as may be requested. 

Performance Responsibilities

• Answers multi-line telecommunication system screening calls, transferring calls, responding to inquiries and/or taking messages.
• Complete required training to enter data into PAT Penelope Database.
• Complete required training to transfer data from PAT Penelope Database to SC First Steps database.
• Assist parent educators in data management.
• Complete data entry to ensure all required data in the PAT Penelope and SC First Steps databases is accurate and maintained according to required standards.
• Assists other personnel in providing support of the completion of their work activities.
• Distributes (e.g., mail, supplies, messages, keys) to appropriate parties.
• Evaluates situations (e.g., involving other staff, students, parents, the public) through taking appropriate action and/or directing to appropriate personnel for resolution.
• Greets (e.g., the public, parents, students, vendors) and responds to their inquiries and/or directing them to appropriate personnel.
• Performs record keeping and various general and program specific clerical functions (e.g., scheduling, copying, faxing, bookkeeping) in support of assigned administrator and/or site with necessary materials as may be required.
• Processes documents and materials for various departments.
• Responds to emergency calls notifying appropriate parties to address immediate safety issues.
• Schedules activities (e.g., meetings, work orders, vendors, staff coverage, facilities usage) to assist in meeting staff needs and efficient utilization of personnel, equipment and facilities.

Specific Job Requirements

• Possess and utilize excellent team building skills
• Accept delegated responsibilities willingly
• Able to work under occasional stress
• Demonstrate a high level of initiative in job performance

Terms of Employment: 

200 days__-full time employment; salary and work year to be established by the Board

Evaluation:

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Support Service Personnel.

8/4/2022