Administrative Assistant (Part-Time) - Tri-Cities, WA

Description:

Looking for a 25 hour a week administrative-type to assist local staff to manage the systems in place, create new systems and manage the duties for the local events and camp. Someone who can communicate well with multiple different groups of databases of people. We have multiple ministry teams to assist with their weekly clubs and events.

Responsibilities:

Written and Verbal Communication

• 1Respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Gather information for newsletters, both electronic and physical, from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer e-mails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.

Administration

• Process and track donations.
• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
• Accounting: pay bills, purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.
• Maintain contact databases including the following:

• Update area donor database on a regular basis.
• Enter club card data into kid database. CMC’s
• Update parent database.
• Maintain newsletter recipient list.
• Create and maintain banquet invitation list.
• Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.

Event Administration

• Coordinate area meetings, including: Area Staff Meetings, Area leadership meetings, Area committee meetings
• Camp:

• Track participation, payments, health forms and how much each kid has earned in fundraisers.
• Send letters to parents about camp sign-ups, itineraries and health forms.
• Responsible for fundraiser marketing.
• Construct and distribute camp brochures.
• Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.

• Banquet/Golf Marathon/Eerkes

• Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.
• Track guest list, table sponsors, RSVP list and donations received from banquet.
• Coordinate with table hosts about their invitation lists.
• Mail invitations.
• Send thank you notes to banquet donors.
• Track table sponsors.

Qualifications:

• Previous administrative assistant experience preferred.
• Ability to word check and grammar check information.
• Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint).
• Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail oriented multi-tasking ability.
• Proven relational skills with both kids and adults.
• Initiative with developing processes/systems around events – data organization and maintenance.
• Great customer service skills.

How To Apply:

Submit an online application, including resume and cover letter