Job Posting for Executive Administrative Assistant to the SVP of Community Networks at Young Life

Mission/Authority

This position will provide excellent administrative assistance to the SVP of Community Networks and will represent the community network department in a hospitable, professional manner to the mission of Young Life.

Essential Duties

Administrative support

SVP support

Maintain SVP’s schedule.
Compose letters, documents and reports as needed.
Proofread a variety of documents.
Articulate policies and documents to staff and volunteers.
Organize and respond to, as appropriate, incoming correspondence (phone, email, U.S. mail).
Manage calendar, schedule and inbox.
Provide primary phone support.
Coordinate travel, meeting arrangements and conference calls.
Manage office files and records (electronic and hard copies) for easy retrieval.
Assist with team communication monthly reports.
Coordinate special Development projects as needed by the SVP.

Community Networks department administrative support

Provide leadership to the support functions of the Community Networks office.
Mail materials and make copies as necessary.
Maintain office supplies.
Maintain a detailed calendar of Community Network events, assignments and deadlines of all department activity.
Work alongside other department staff as part of a team in a variety of tasks assigned to you by the SVP.
Assist other department staff as needed and communicate their needs to the SVP.
Submit monthly vacation/sick time used to vacation/sick time inbox for all Development staff.
Support field development staff with information related to the mission-wide development office, including donor giving histories and more.
Set up conference calls, zoom calls and other virtual meetings as needed.
Facilitate community network and donor communications.

Budget and Accounting

Work with the SVP to prepare annual budgets.
Manage budget costs of above expense accounts to ensure that expenditures do not exceed budget limits.
Monthly donor reports to stay updated and follow up with donors as needed
Manage Expense reports for the SVP.
Monthly Concur expense reporting, invoicing as needed, check requests as needed

Logistical Organization

Plan and implement the logistics of YLCN/SVP training events including contracts, registration, presentation and material support, handling special requests and the shipping of materials.
Manage the entire registration process, database and coordination/payments and follow up for participants.
Manage the travel, hotel lodging, meals, meeting room arrangements and vendors for events.
Administrate the curriculum distribution process to include creating/formatting, copying, collating and distributing event materials.
Attend and help direct events as needed.
Create, compile and coordinate the communication systems necessary to inform all attendees of relevant information pertaining to Development events and/or tuition opportunities in a timely manner.
Maintain procedures and systems to track all event participants and event payments.
Organize and track event correspondence and the necessary office support systems.

Initiate and oversee all organizational details for staff meetings including the following:

Anschutz Ranch Retreat
Fall team retreat
Savannah Bananas trip
Alumni Trips
Donor Events
Sundance Training Timeline Class

Customer Service and Hospitality

Must be “customer service”-oriented, maintaining a warm, positive, personable manner with flexibility.
Learn to problem-solve with people such that all parties are cared for and heard.
Work cooperatively with other departments in the Service Center on issues related to Community Networks.
Represent the SVP in a professional manner in his absence.
Represent the Community Networks office.
Previous Young Life involvement and/or an understanding of field culture and organizational and leadership structure preferred.
Previous high-level executive administrative assistant experience and support of a major project.

Specific Working Conditions

Office environment but will also involve some travel.
The anticipated salary for this position can range from $42,009-$52,576 depending on relevant experience and education.

Experience Required For The Job

Must successfully work with minimal supervision.
Excellent grammar, editing and proofreading skills.
Professional and pleasant phone presence.
Strong interpersonal skills.
Proficient in CRM
Familiarity with the event planning and Young Life training is a plus.
Familiarity with accounting principles a plus.
Demonstrated proficiency in Microsoft Office Suite with 55-60 wpm.
Excel experience required.
Excellent communication skills, both verbal and written.
Must multi-task assigned projects to completion.
Able to observe confidentiality.
Demonstrate organizational and analytical skills, logical decision making and the ability to work independently as well as in a group.
Experience with receiving, sending and filing emails to include the maintenance of electronic distribution lists
Professional appearance

Education

College degree preferred.

Benefits

Medical, dental and vision coverage (at no cost to you).
Paid vacation and sick leave.
401(k) matching plan (up to four percent).
Health club benefit.
And more!

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Hourly Wage Estimation for Executive Administrative Assistant to the SVP of Community Networks in Colorado, CO

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