Job Posting for Facilities Manager at Zachys Wine International, LLC

Come join the Zachys Family!

Established by Zachy Zacharia in 1944, Zachys is a fourth-generation company, with three main focuses: Retail, both in-store and web, Fine Wine Auctions, in New York and Hong Kong, and Fine Wine Storage. Zachys is an international leader in providing wine lovers with extraordinary experience in buying, enjoying, and collecting fine wines. We have created an exciting environment where customers can find, taste, and learn about the best wines on the market today!

Zachys is currently seeking a Facilities Manager who would be responsible for, and supervises, the security, safety, maintenance, care and efficient operation of all buildings, grounds, and equipment at Zachys headquarters facility in Port Chester, NY, to ensure that it is secure, clean, and functional. Duties include managing service providers, inspecting facilities to meet safety regulations and coordinating repairs and updates. This position will also support the security needs of the organization when needed. When available, the position will also perform duties assigned by the Inventory Team to support the security and accuracy of product.

Key responsibilities and essential job functions include, but are not limited to:

Facility

Monitors the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces
Schedules, supervises, or performs routine maintenance on facilities.
Schedules, supervises, or performs daily and routine inspections.
Coordinates upgrades and emergency repairs with outside vendors.
Performs any unexpected cleaning and maintenance tasks as needed.
Manages outside cleaning vendors such as the waste pickup, office cleaning, landscaping, and snow removal.
Creates reports on maintenance, repairs, safety, and other occurrences for mgmt.
Produces and submits permitting and filings required by town/county as requested.
Prepares facilities for changing weather conditions.
Maintains issues and service logs as well as vendor contract.
Collaborates with management on budgeting for facilities needs
Approves invoices

Inventory/Warehouse Support

Works under Inventory Team direction to support counting and issue resolution process, as well as any ad hoc projects as needed.
Provides hands-on support for warehouse functions when time and needs permit.

Security Support (Backup)

Administers card access system as well as create/inactivate users as needed.
Coordinates any upgrades/repairs of all security equipment used and installed in facility.
Ensures proper security measures for the workplace, including collaborating with security system vendors
Monitors surveillance cameras and reports suspicious behavior.
Communicates with law enforcement, fire departments, and emergency medical personnel when needed.
Monitors public access to ensure the security of all personnel and visitors.
Conducts regular walk-throughs and security inspections for assigned facilities.
Responds to alarms and analyzes security footage.
Provides employee termination support as needed.
Maintains driver list and application process.
Reports and investigates suspicious behavior, incidents, and security breaches.
Maintains an activity log and prepares surveillance reports.
Provides onsite presence for large company events, coordinating external security needs.
Adheres to company policies and legal regulations.

Desired skills and experience:

Facility Maintenance Experience
Five years of related security experience required.
Forklift certification
Proficiency with Microsoft Office, especially Excel & Outlook and warehouse management system knowledge a plus
Able to read, write, and count accurately
Self-motivated, able to take directions as well as work independently
Dependable and dedicated to company vision and values
Looks for ways to improve and promote quality
Able to multi-task in a fast-paced, team orientated setting
Well-versed in technical/engineering operations and facilities management best practices

Physical Requirements:

Ability to lift, bend, & stoop when required and stand for extended periods.
Prolonged periods sitting at a desk and working on a computer.
Ability to traverse various areas of the facility to conduct inspections and plan security procedures.
Occasional heavy lifting up to 50 pounds

Work Environment: The environment is typical of a cool storage atmosphere, maintained 55-60 degrees in facilities

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Salary.com Estimation for Facilities Manager in Port Chester, NY

$115,175 to $154,442

Facilities Manager

Job Posting for Facilities Manager at Zachys Wine International, LLC

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