Accounting Manager

Description

POSITION SUMMARY:

Supervises and reviews activities of Accounts Receivable, Accounts Payable, and Inventory Staff. Ensures accurate and timely recording and reporting of financial information for these areas. Reviews processes for improvement opportunities and recommends and/or makes changes as appropriate. Prepares various financial analysis reports, reconciliations, and schedules and/or reviews those prepared by others.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned as necessary.

• Supervises Accounts Payable (A/P) Specialist and Accounts Payable (A/P) Coordinator ensuring accurate recording of invoices and transactions, timely payments and all other assigned duties are completed timely, accurately, and in an efficient manner.
• Supervises Accounts Receivable (A/R) Specialist ensuring that all of their duties and responsibilities are completed timely, accurately, and in an efficient manner.
• Ensures appropriate training and cross-training are completed for all team members that she/he supervises, and documentation is maintained of all training in the Accounting Training Plan.
• Reviews credit memos, debit memos, write-offs, and payments journals daily for accuracy. Reconciles the Accounts Receivable aging report to the GL on a rotating basis.
• Reviews daily AP posting report and source documents for accuracy and completeness.
• Reviews balance sheet schedules prepared by AR and AP team members, ensuring accuracy and completeness prior to closing and according to timeline established in month-end checklist. Ensure schedules tie out to the respective general ledger accounts and follows up with team members regarding any required corrections or adjustments. 
• Reviews work orders bi-weekly and recommends time estimate changes.
• Reconciles and prepare schedules for various balance sheet and income statement accounts monthly according to the timeline established in the month end checklist. Accounting Manager should be able to reconcile any account.
• On a revolving schedule, performs duties necessary to close Accounts Receivable and Inventory on calendar month end.
• Reviews item cost adjustments for accuracy prior to posting. Monitors cost variance reports and follows up on significant variances.
• Maintains Concur invoicing and travel expense software, adding and deleting users and training employees as needed. Ensures all travel expenses reports are approved and loaded into Apprise in timely manner, following up on dated expenses.
• Prepares schedules for year-end financial audit and bank audit. Prepares a variety of other financial reports and analysis in Excel and Word as required. Builds, maintains and troubleshoots excel spreadsheets as needed for various reports and analysis.
• Prepares, updates and maintains policies and procedures for Accounting Manager position and reviews procedure manuals for staff, improving upon processes as needed and/or recommending changes to Controller.
• Cross-trains in designated duties of General Accountant such as sales, freight, and customer profitability reports to cover absences as needed.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Supervisory Responsibilities: Directly supervises three or more employees in the Accounting Department. Carries out supervisory responsibilities in accordance with Zak Design’s policies and applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. 
• Education and/or Experience: Bachelor's degree (B. A.) from four-year college or university and two to four years related experience and/or training; or equivalent combination of education and experience.
• Language Skills: Ability to read, analyze, and interpret general business periodicals, financial reports, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute discounts, interest, commissions, percentages, area, circumference, volume, basic algebra and geometry.
• Reasoning Ability: Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to read and interpret financial statements. Must possess analytical, problem-solving and decision making skills.
• Other Skills and Abilities: Excellent computer skills with spreadsheet and graphic presentation programs required. Strong presentation and communication skills with planning and implementation abilities. Must be able to tactfully deal with various personalities throughout the company and deal effectively and professionally with internal and external customers. Microsoft PowerPoint (intermediate level), Microsoft Outlook (intermediate level), Microsoft Excel (intermediate level), Microsoft Word (intermediate level). Additional: 10-Key by touch, Microsoft Access, Oracle. Be able to keyboard approximately 55 wpm, and to accurately operate a ten key by touch.

 EOE, including disability/vets