Executive Assistant

Company Description

Job Description

The Executive Assistant will provide administrative support to assigned senior executives in a professional, efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to prioritize, prepare correspondences, and research highly confidential materials and issues. The person in this position will be required to interact with a wide range of employees, clients and business partners and provide excellent customer service.

• Provide administrative support with a high degree of initiative, confidentiality and professional demeanor; maintain poise to project a professional image of the office with diplomacy and creativity in work strategies.
• Maintain calendars using Microsoft Outlook with little input. Schedule meetings using knowledge and good judgment of priorities.
• Provide business travel support, monitoring travel schedules and providing back up plans as needed; process expense reports on a timely basis
• Input weekly timesheets and manage Outlook Out-of-Office Assistant. Maintain up to date status on department timesheets and vacation calendars.
• Coordinate office and department meetings and events.
• Provide administrative support to the teams that executives lead, as directed.
• Maintain confidential files and records using judgment and discretion.
• Handle internal and external correspondence; create reports and presentations, as necessary.
• Seek out opportunities to evaluate existing processes and make improvements when necessary.
• Build effective, professional relationships with co-workers, clients and, business partners.
• Perform duties and projects as assigned by manager.

Qualifications

• Bachelor’s degree or equivalent experience
• Proficient with Microsoft Office (Excel, Word, PPT, and Outlook)
• Excellent communication skills
• Strong organizational and project management skills
• Attention to detail and accuracy
• Excellent judgment, problem solving and decision-making ability
• Excellent relationship building skills
• Ability to handle sensitive and confidential information with integrity
• Ability to multi-task and prioritize; demonstrated agility and flexibility
• Passion and enthusiasm for the position and our agency

Additional Information