What are the responsibilities and job description for the Purchasing Coordinator position at ZEPF CENTER?
Description
Zepf Center has been serving the Lucas County community for nearly 50 years. We are the leading provider of behavioral health and substance use disorder services in Northwest Ohio. Services include adult and child psychiatric, substance abuse, case management, residential, Crisis Care, and therapy programs, as well as career development and wellness services. Zepf Center also offers primary care medical services to our patients to contribute to their continuum of care. Zepf Center is a trauma-informed agency and environment for both patients and staff.
We are currently seeking a full-time Purchasing Coordinator to coordinate and/or perform all Purchasing duties for Zepf Center including securing competitive bids, evaluate and approve vendors, authorize purchases and negotiate contracts for commodity items such as office supplies, furniture, printing, non-perishable food and other supply categories.
Essential Duties and Responsibilities:
- Purchase various commodities and/or services across the all departments, including IT and Medical equipment requirements.
- Procurement of general office supplies, furniture, printing, non-perishable food, etc. Review and approve general supply online orders by designated staff.
- Procurement of all printing and marketing needs including, but not limited to, rack cards, employee appreciation gifts, event gifts, t-shirts, business cards, name plates, medical forms and stationery.
- Review requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery. Recommend alternatives that would result in greater value.
- Obtain 3 quotes for all purchases. Review, confirm receipt, and approve all related invoices for the agency. Ensure all purchases are appropriately and consistently coded.
- Analyze competitive bids and proposals; Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.
- Engage in procurement planning with departments. Routinely meet and communicate with departments in order to identify and provide high quality service to meet service delivery requirements on a timely basis. Provide accurate, complete and up-to-date information in a courteous, efficient and timely manner. Works with department managers to assist in meeting organizational financial goals.
- Analyze inventory by location to determine appropriate on-hand, reorder, and optimal stock levels, monitor Inventory KPIs, and drive process improvements across the supply chain.
- Obtain bids and negotiate office contracts including telephone carriers and office equipment.
- Manage cell phone and hot spot accounts. Responsible to purchase new equipment, monitor monthly billing to ensure plans are cost-effectively meeting agency’s needs. Issues, codes and approves invoices for payment.
- Purchase agency gift cards. Purchase, record and document disbursement. Maintain receipts of purchases and balances.
- Establish effective working relationship with vendors. Meet with vendors to negotiate improved pricing.
- Assists in preparing analyses and reports.
- Interacts with Accounts Payable team and provides support as directed by supervisor.
- Assisting the agency and Executive Leadership Committee in special event planning for fundraisers, programs, etc.
- Perform other duties as assigned.
Requirements
- High school diploma required; bachelor’s degree in purchasing, supply chain, or a related field preferred
- Two-Four years related experience
- Excellent Microsoft Office computer skills
EOE/M/F/H/V
