What are the responsibilities and job description for the Project Administrator position at ZGF Architects?
ZGF is seeking a Project Administrator for the Portland office to join our team. We are looking for self-motivated people who are reliable administrators with a strong work ethic and excellent communication skills.
As a Project Administrator, you will….
- Work with Project Manager to prepare, process and track all project-related documents including: fee proposals, contracts, change orders, document releases, payment applications and certificates of substantial completion.
- With guidance from the Project Manager, route Submittals, RFIs and other documents for issuance and maintain accurate logs per established system (this is critical to ensure that construction schedules are maintained and ZGF’s exposure to possible liability is protected).
- Create, proof, edit, copy and mail general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.).
- Set up and maintain project files per established procedures.
- Provide and coordinate client presentation materials using Word, Affinity, PowerPoint.
- Schedule project meetings, internal and externally, as needed
- Arrange travel and associated logistics.
- 40-hour work week expected – hourly position.
Qualifications:
- Able to work independently and efficiently under pressing deadline situations while maintaining good working relationships with teams and staying abreast of daily work requirements.
- Meticulous organizational skills.
- Must be articulate with excellent communication skills and writing abilities, detail oriented.
- Proficient in the following software applications:
- MS Word, Excel, Outlook & PowerPoint
- Newforma, BlueBeam, Deltek Vision and Affinity a plus, though not required.
- AIA Contract Document software a plus, though not required.
- Ability to work in multiple computer programs simultaneously.
- Minimum of 5 years of mid-high level administrative experience, within the A/E/C field.
- Knowledge of architectural/engineering terminology desired.
Apply With:
- Resume
ZGF Architects LLP is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite qualified candidates to apply online posting resume.
