Facilities Administrator

The Cardiac Management Solutions division of ZOLL Medical Corporation develops products to protect and manage cardiac patients, including the LifeVest® wearable cardioverter defibrillator (WCD), the ZOLL cardiac monitor, and associated technologies.

Heart disease is the leading cause of death for both men and women in the U.S. At ZOLL, your work will help to ensure cardiac patients get the life-saving therapy they need. To date, the LifeVest WCD has been worn by hundreds of thousands of patients and saved thousands of lives.

ZOLL has been Pittsburgh’s Manufacturer of the Year, one of Western PA’s Healthiest Employers, and even one of Pittsburgh’s Coolest Offices. But it’s our unique opportunity to impact people’s lives that makes ZOLL the ideal place to build your career.

Job purpose

This position coordinates the activities, financials, contractors, and manpower required for the current and future needs of the buildings and grounds.

Duties and responsibilities

• Coordination of service contracts for buildings and grounds
• Entry of purchase requisitions and payment authorization forms (PAFs) for Facilities contracts, CAPEX projects, utilities payments, regulatory/ government certifications, consumables, maintenance supplies, and contractor maintenance work
• Processing and coordination with Finance of payment for Facilities related invoices
• Responsibility for optimal functionality of existing building systems including electrical, mechanical, HVAC systems, networking, controls/instrumentation, elevators and escalators. Multidisciplinary knowledge, and experience with complex Building Automation Systems is preferred.
• Development and coordination of ongoing maintenance processes and schedules for buildings and grounds.
• Coordinating and Scheduling PMs and emergency service
• Ensure compliance to all applicable Federal, State, and local, facility related ordinances, regulations, codes, and permit retention.
• Maintaining and filing all required documentation for internal and external regulatory compliance
• Support of all facility related emergency and high priority situations, which may include occasional night, weekend, and holiday hours as needed.
• Field facilities requests and coordinate execution with Lead Facilities Technician
• Coordination of current Facilities Task List and future Facilities Ticket System or Asset Management System
• Perform other duties and tasks as assigned by manager

Qualifications

• 1-3 years of experience in the field or in a related area.
• High School Diploma or GED Required
• A wide degree of creativity and analytical skills.
• A valid driver’s license
• Ability to work with minimal direction.
• Exceptional attention to detail.
• Excellent organizational, interpersonal and communication skills.
• Strong administrative skills including Microsoft Suite.
• Effective time management skills and ability to prioritize workload.

Working conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Physical requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Supervisory responsibility

None

AAP/EEO Statement

ZOLL is committed to fostering an inclusive workplace, where unique identities, backgrounds, cultures, perspectives and experiences are respected and valued.

Equal Opportunity Employer – Disability and Veteran

ZOLL now mandates COVID vaccinations subject to legal exemptions.

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