Office Administration

ZombieNetworx is an fiber optic installation contractor that provides fiber installation services to our business partners in the telecommunications sector. We are well established in South Africa and Dubai, and are opening our first branch here in the U.S.A right here in Phoenix AZ!

Zombie Networx is looking for an individual that has the necessary experience and skills to lead our future Office teams. Initially this position will be performing a variety of tasks from payroll/invoicing to scheduling and customer service calls. We are looking for the right individual to assist us with preparing for the launch of our installation services in June. During the initial two months the Office Admin will be performing a "little bit of everything" to help with various tasks in our preparation for our launch date. We are looking for someone who is experienced enough to eventually lead this department and develop standards and procedures for the future members of this team. The initial month or two months will be a "trial period" for this position for us to see if the individual is a good fit as well as to see if the individual is comfortable in their role. This initial period will be primarily focused on preparing Zombie Networx as much as possible for the "launch date". During this period the schedule for work will differ from the average work schedule after the "Live date". (All this means is that for the "trial period" the focus will be training and coordinating with each other to ensure that we are well prepared, 8-hour days will likely not be a common occurance until we are closer to our launch date)

This will be a salary position, with the initial amount agreed upon for the "trial period" to be revisited after a period of about 2 months (After our launch).

Responsibilities:
- Perform data entry tasks and maintain accurate records
- Coordinate and schedule appointments, meetings, and events
- Manage calendars and ensure timely reminders
- Assist with project coordination and follow-up on action items
- Handle incoming calls, emails, and correspondence
- Greet visitors and provide excellent customer service
- Maintain office supplies inventory and place orders when necessary
- Assist with financial tasks such as invoicing, billing, and expense tracking
- Transcribe meeting minutes and prepare reports as needed

-Scheduling

-Payroll

-Communicate with various contractor companies

-Invoicing

Requirements:
- Previous experience in an office administration role is preferred
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Knowledge of QuickBooks or similar accounting software is a plus
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills, both written and verbal
- Ability to work independently as well as part of a team
- Attention to detail and high level of accuracy in work
- Ability to maintain confidentiality of sensitive information

-QuickBooks experience or other similar programs

-Payroll experience

-Scheduling

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Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as requested by the company.

We offer competitive compensation based on experience.

If you meet the above requirements and are interested in joining our team, please submit your resume for consideration. We look forward to hearing from you!

We are looking for individuals with experience but are also able to grow with us as we develop the U.S branch of our company!

We will be holding our interviews until the end of Tuesday! 4/16/2024

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Phoenix, AZ 85004: Relocate before starting work (Required)

Work Location: In person