Academic Support Coordinator jobs in Rialto, CA

Job No: 524049
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)Job Summary:

The College grant Administrative Support Coordinator (ASC) will support the Principal Investigator/Project Director (PI/PD) in proposal preparation for submission through closeout for grants/contracts. The ASC would coordinate closely with all units in the division/college, Office of Research and Sponsored Programs (ORSP/Pre-Award), the Office of Sponsored Programs Administration (SPA/Post award), Human Resources, Payroll, Accounting Services, Financial Aid, Procurement, and related offices.

Major duties and responsibilities:

Administration

• Assist PI/PD in the completion of cost transfer forms, paperwork (including Concur), purchase requisitions in PeopleSoft Financials, and run data warehouse financial reports. The incumbent will assist completion of rebudget forms, prepare requests for invoices, and set up requests for the Decentralized Access Control System (DACS). The incumbent will ensure accuracy for each form before submittal and will coordinate with appropriate campus offices to resolve issues.

Human Resources

• Assist PI/PDs with the completion of Personal Transaction Reports (PTRs) and timesheets, effort reports, cost-sharing reports, Faculty Additional Pay Authorization System, and Computerized Information Access (CIA) Requests. The incumbent will provide guidance in completing these items by explaining processes, forms, and use of the systems. As needed, coordinate with HR/Payroll personnel.

Policy Analysis

• As appropriate, provide PI/PD with accurate UEC policy/procedure as per UEC Website, refer PI/PD to the correct SPA/Research Analyst (RA) or SPA/UEC HR (or liaison), UEC PR for general questions, and refer PI/PD to the Faculty Affairs website for questions on additional compensation. Assist/train when necessary.

Proposal Preparation and Compliance

• Collect standard proposal forms and documentation(s) such as Biographical Sketch, Current and Pending Support Form, Financial Conflict of Interest Form, Institutional Review Board (IRB) forms, and other related compliance forms, gather the collection of enrollment, demographic, and graduation data, etc., as needed for submission or reporting, and draft support letters as needed. Coordinate with ORSP and Office of Compliance staff as appropriate.

Minimum Qualifications: Required Education and Experience

• High School diploma or its equivalent
• Five years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications

• Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
• Thorough mastery of English grammar, punctuation, and spelling.
• Expertise in using office software packages, technology, and systems.
• Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Ability to effectively write and present own reports.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Ability to use negotiation and persuasion skills to achieve results and expedite projects.
• Ability to identify and solve standard problems by applying independent judgment, discretion, and initiative and develop practical, thorough, and at times creative solutions.

Compensation and Benefits:

Anticipated Hiring Rate : $3,700 per month

Classification Salary Range: $3,505 - $ 5,508 per month

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Temporary (up to one year with the possibility of further renewal)

Schedule: Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.

The application deadline is: February 20 , 2023

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at jeanne.durr@csusb.edu

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act